28 Accounts Payable Specialist Jobs in Anaheim, CA
Apex Service Partners is Hiring an Accounts Payable Specialist Near Anaheim, CA
Overview
We are not just another HVAC service provider - we're a team of passionate professionals dedicated to delivering exceptional service to our valued customers. We're passionate about people, collaborative in our approach, and believe in staying scrappy while having fun. Here, you'll find a work environment that feels like family, where every team member is valued and empowered to succeed.
Currently seeking an Accounts Payable Specialist to support the Orange County Region. You will be a critical team member and early employee, participating in building a highly scalable, best-in-class finance organization as a key partner with the Accounting Manager.
The Accounts Payable Specialist must have superior organization and communication skills, while maintaining strong attention to detail in a fast-paced environment. He / she will have primary ownership of the Accounts Payable function; including vendor relations, ensuring invoices are entered timely, coded correctly, routed to correct approvers, and paid within provided terms. The Accounts Payable Specialist will also be highly involved in the year-end audit process by providing support as requested. This opportunity offers high visibility in a rapidly growing company and the successful candidate must show great initiative and have the ability to work with limited supervision.The Accounts Payable Specialist is responsible for executing the Accounts Payable transactional function, specifically for the Company. This position will report directly to the Accounting Manager and interact with the operating businesses relating to the Accounts Payable function.
Duties/Responsibilities:
- Maintain and establish relationships with new and existing vendors, inclusive of submitting credit applications as necessary
- Responsible for setting up vendors and vendor maintenance
- Administer purchase order policy
- Match purchase orders with packing slips and vendor statements for accuracy
- Enter all credit card transactions
- Reconcile credit card statements monthly
- Track credits for warranty returns
- Administer regular check runs
- Process incoming invoices and ensure coding is in compliance with accounting guidelines provided
- Coordinate with operational management to ensure invoices are valid and follow-up as necessary
- Verifies vendor accounts by reconciling monthly statements and related transactions
- Record manual payments within Intacct (accounting software)
- Record manual checks in Positive Pay (banking platform)
- Monthly reconciles the payables subledger and billing software
- Work with the Regional Accounting Manager to close out month end
- Assists others on the accounting team and give guidance/help where needed
- Aides in the annual 1099 processing
- Providing necessary documents to prospective vendors and other partners (COI, W-9s, etc.)
- Prepare and file sales and use tax returns
- Communicates any key issues with management
- Works with the team to automate processes, establish controls and produce financial statements in accordance with accounting policies
- Support team with key strategic and process improvement initiatives
- Help with a broad range of ad-hoc projects focused on AP/Vendor Payment quality
- Contribute to the team culture and effort by accomplishing related results as needed
Qualifications:
- 4 years of prior Accounts Payable related experience
- Associates or Bachelor’s degree in business, accounting, or a related field a plus
- Experience with payment coding and processing
- Experience with Excel (lookups, pivot tables)
- Must be able to work Hybrid – Location is in Anaheim. Expectation is to work
Personal Characteristics:
- Excellent communicator – written and oral
- Resourceful – figures out how to achieve results creatively with finite resources
- Stellar time management and organizational skills
- Works collaboratively and energetically
- Impeccable integrity and ethical standards
- Self-aware, accepting, honest, open, and respectful of others
- An undying commitment to personal growth and development
- Able to operate effectively even when information may be incomplete or limited
- Extreme formatting, organization and priority setting skills
- Excellent interpersonal skills, attention to detail and teamwork
- Positive attitude, team player
- Highly motivated, comfortable working independently
- High energy, ownership of work product and dedication to driving results
Physical Demands:
- Stand/Sit: Must be able to remain in stationary position 50% of the
- May be required to bend, climb (Stairs/Ladders), do repetitive motion, kneel, reach, squat, stand, crawl, walk, and run
- May be required to drive and sit for long periods of time
- Must be able to maneuver up to 75 lb. by lifting, carrying, pushing or
- May be required to work in outdoor weather
What We Offer!
- Industry Leading Benefits Package
- Medical, Dental, Vision
- Employee Discounts
- Career growth opportunity
- Paid Holidays, PTO, Sick Pay available based on position and
- 401(k), IRA
PAY TRANSPARENCY:
The hourly pay opportunity for this role ranges from $25-$30/hr. The actual pay is dependent upon many factors, such as training, transferable skills, work experience, business needs, and market demands. Other rewards may include incentive plan opportunities and annual bonus eligibility.
We provide a variety of benefits to employees, including health insurance coverage, life and disability insurance, a retirement savings plan, paid holidays, and paid time off (PTO). A candidate’s salary history will not be used in compensation decisions. Please note that the compensation information is a good faith estimate for this position. It assumes a rate based on location and experience.
Apex Service Partners is an Equal Opportunity Employer. We provide equal employment opportunities to everyone regardless of their race, ethnicity, beliefs, religion, marital status,
gender, gender identity, citizenship status, age, veteran status, or disability. We thank all applicants in advance for their interest in this position; however, only those selected for an interview will be contacted. If you are selected for an interview, you will be contacted by an Apex recruiter with a @apexservicepartners.com email directly from our organization
Job Summary
Full Time
Specialty Trade in Construction
$59k-78k (estimate)
06/22/2024
06/19/2025
TAMPA, FL
25 - 50
2019
AJ BROWN
$10M - $50M
Specialty Trade in Construction
Related Companies
The job skills required for Accounts Payable Specialist include Accounts Payable, Accounting, Credit Card, Attention to Detail, Time Management, Communication Skills, etc. Having related job skills and expertise will give you an advantage when applying to be an Accounts Payable Specialist. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Accounts Payable Specialist. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Accounts Payable Specialist positions, which can be used as a reference in future career path planning. As an Accounts Payable Specialist, it can be promoted into senior positions as an Accounts Payable Clerk III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Accounts Payable Specialist. You can explore the career advancement for an Accounts Payable Specialist below and select your interested title to get hiring information.
If you are interested in becoming an Accounts Payable Specialist, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Accounts Payable Specialist for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Accounts Payable Specialist job description and responsibilities
Accounts payable specialists spend most of their day multitasking and need to prioritize tasks to ensure they complete their work on time.
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Reconciled bank statements with accounts receivables ledgers to assure accurate financial reporting and correct foreign currency exchange rates.
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Work with Maintenance team to ensure all maintenance expenditures are correctly allocated for payment.
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Learn and maintain comprehensive knowledge of the Accounts Payable software modules.
12/19/2021: Gainesville, FL
Prepare analysis of accounts/statements, reconcile payments, and ensure payments are up to date.
12/23/2021: South Bend, IN
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Accounts Payable Specialist jobs
Soft skills like Teamwork, Time Management, Analytical Skills, Negotiation and Leadership are essential for Accounts Payable Specialist roles and jobs.
02/17/2022: Grand Forks, ND
Accounts payable specialists are key members of any organization, ensuring bills and commitments are paid on time, accurately, and completely.
01/12/2022: Troy, NY
Many of the tasks performed by accounts payable specialists can be completed by computers more efficiently.
02/07/2022: Boston, MA
Review all paperwork for accuracy and proper authorizations as required by Finance Policies and Procedures.
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Current and aspiring accounts payable specialists use a range of both hard and soft skills.
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Step 3: View the best colleges and universities for Accounts Payable Specialist.
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