Corporate Event Coordinator

Duration: 6 months contract

Location: Chicago, IL OR Deerfield, IL-Hybrid 3/week

Pay: $25-28/hr W2

Responsibilities:

• Support Corporate Events Team

• Assist corporate events team in planning, facilitating, and deploying the logistics and activities for meetings and events for the company to include CEO Events, Executive Committee Events, Campus Events and town halls. Manages small to medium projects or single projects of moderate complexity.

• Assist in managing tactical logistics to include: project plans and timelines, weekly event planning call coordination, invitee list management, event communications/invites, event registration management (Cvent), hotel/venue details, ground transportation management, off-site dinners, event budget tracking, onsite event coordination and support, post-event survey tracking.

• Assist in creation and production of event materials to include: signage, banner stands, name badges, tent cards, meeting agendas, and promotional items.

• Collaborates with Executive Assistants, Corporate Affairs, Creative, IT and Security teams to execute company meetings.

Required Skills:

• Bachelors degree OR a High School diploma/GED and at least 3 years of event planning experience.

• Experience prioritizing/organizing and tracking details and meeting deadlines of multiple projects with varying completion dates.

• Experience with Cvent event management platform.

• Intermediate level skill in Microsoft Excel (for example: using SUM function, setting borders, setting column width, inserting charts, using text wrap, sorting, setting headers and footers and/or print scaling).

• Intermediate level skill in Microsoft PowerPoint (for example: applying a theme, formatting character spacing, inserting a picture, changing slide layout and theme colors, adding transitions, customizing slide numbers, changing chart style and/or formatting font).

• Intermediate level skill in Microsoft Word (for example: inserting headers, page breaks, page numbers and tables and/or adjusting table columns).

• Work in Deerfield and/or Chicago office is required at least 3 days a week. Onsite support at events during weeknights/weekends may be needed.

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at employeeservices@apexsystems.com or 844-463-6178.