Payroll & Benefits Associate

Reports to: Controller

Status: Exempt

Type: In Office

Apollon Wealth Management is seeking an experienced Payroll & Benefits Associate who will oversee and supervise the payroll functions of the organization, ensuring pay is processed on time, accurately, and in compliance with government regulations.

Duties and Responsibilities:

• Process and oversee the preparation of semi-monthly payroll for all employees
• Ensure accurate and timely processing of payroll updates, including new hires, terminations, changes to pay rates, and changes in benefits
• Research, set up, and maintain payroll tax accounts for new tax jurisdictions as required for employees in different states
• Monitor tax notices and collaborate with payroll providers and tax agencies to resolve issues promptly
• Prepare and maintain accurate records and reports of payroll transactions
• Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices
• Facilitate audits by providing records and documentation to auditors
• Perform regular reconciliations of payroll-related accounts to ensure accurate reporting and compliance
• Coordinate year-end payroll activities, including issuing W-2s and ensuring proper tax reporting
• Identify and recommend updates to payroll accounting software, systems, and procedures
• Generate and analyze payroll reports to provide insights for HR and Finance team
• Provide training to employees on payroll tools and processes, including tax forms (e.g., W-4 updates)
• Educate employees on available benefits and assist with open enrollment
• Process monthly benefit audits and ensure accuracy of deductions from payroll
• Liaise with benefits providers to resolve issues or discrepancies
• Conduct benefits orientation for new hires and support offboarding processes related to payroll and benefits
• Support administration of Family and Medical Leave Act (FMLA), state leaves, and other employee absences.
• Stay informed about changes in laws affecting benefits and adjust processes accordingly
• Ensure company policies related to benefits are up-to-date and communicated effectively to employees.
• Maintain and update standardized process documents for payroll and benefits operations, ensuring consistency and clarity in workflows
• Manage relationships with payroll and benefits vendors, ensuring effective communication and issue resolution.
• Perform other duties as assigned
  
  

Minimum Education:

• Bachelor’s Degree in Human Resources, Business Administration, Accounting, or a related field preferred.
  
  

Skills and Experience:

• 2 years of experience in payroll and benefits administration
• Strong preference for candidates with experience using ADP Workforce Now
• Experience in multi-state payroll processing
• Extensive knowledge of payroll functions including preparation, balancing, internal control, and payroll taxes
• Excellent organizational skills and attention to detail
• Strong analytical and problem-solving skills
• Proficient with Microsoft Office Suite, particularly excel
  
  

Firm Requirements:

• Must maintain client and firm confidentiality
• Ability to ensure compliance of firm’s policies and procedures
• Strong creative and analytical thinking
• Ability to prioritize and multitask
• Strong interpersonal skills
• Strong organizational and documentation skills
  
  

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