The Accounts Payable Clerk is responsible for efficiently managing and processing a high volume of invoices, ensuring accurate and timely payments to vendors, and maintaining meticulous financial records. This role demands exceptional organizational skills, keen attention to detail, and the ability to handle large quantities of invoices with accuracy and efficiency.

Key Responsibilities:

1. High Volume Invoice Processing:

• Receive, review, and verify a high volume of invoices daily for accuracy, legitimacy, and proper authorization.
• Match invoices to purchase orders and delivery receipts.
• Code invoices with appropriate general ledger account numbers and ensure accurate data entry.

1. Payment Management:

• Prepare and process electronic transfers, ACH payments, and check payments on a regular schedule.
• Prioritize invoices according to payment terms and manage the weekly check run to ensure timely payments.
• Address and resolve any payment discrepancies and disputes with vendors promptly.

1. Record Keeping and Documentation:

• Maintain and update vendor files and records with complete and accurate information.
• Ensure all documentation is properly filed and organized for auditing purposes.
• Assist in the month-end and year-end closing processes, ensuring all invoices are processed and recorded correctly.

1. Vendor Communication and Coordination:

• Serve as the primary contact for vendors regarding payment inquiries, ensuring clear and professional communication.
• Collaborate with internal departments, such as purchasing and receiving, to reconcile discrepancies and ensure the accuracy of invoice data.
• Develop and maintain strong relationships with vendors to facilitate smooth transaction processes.

1. Compliance and Reporting:

• Ensure compliance with company policies and accounting principles.
• Prepare and generate reports related to accounts payable activities, including aging reports and payment summaries.
• Assist with internal and external audit requests and provide necessary documentation and explanations.

Qualifications:

• Education: High school diploma or equivalent; associate’s or bachelor’s degree in accounting or finance preferred.
• Experience: Minimum of 2-3 years of experience in accounts payable, with a focus on high volume invoice processing.
• Skills:
• Proficiency in accounting software (e.g., SAP, QuickBooks) and MS Office, especially Excel.
• Strong attention to detail and exceptional organizational skills.
• Excellent communication and interpersonal skills.
• Ability to handle a large volume of transactions efficiently and accurately.
• Ability to work independently and collaboratively in a fast-paced environment.