Job Title: Office Manager (Transportation)
Responsibilities:
Administrative Support:
Provide comprehensive administrative support to various departments within the transportation company, including scheduling meetings, managing calendars, and handling correspondence.
Maintain accurate records and databases, including customer information, employee records, and financial data.
Assist with document preparation, including reports, presentations, and correspondence.
Office Operations:
Oversee day-to-day office operations, including managing office supplies, equipment, and facilities.
Ensure compliance with company policies and procedures, as well as relevant regulations and standards.
Coordinate office maintenance and repairs, and liaise with building management as necessary.
Customer Service:
Serve as a point of contact for customer inquiries, providing timely and professional assistance.
Coordinate customer bookings, reservations, and inquiries, and ensure accurate record-keeping.
Address customer complaints and escalate issues as needed to ensure resolution.
Financial Management:
Assist with financial tasks such as invoicing, billing, and accounts receivable/payable.
Monitor office expenses and prepare budget reports for review by management.
Coordinate with accounting personnel to ensure accurate financial record-keeping and reporting.
Human Resources Support:
Assist with recruitment processes, including job postings, candidate screening, and onboarding.
Maintain employee records, including timesheets, vacation requests, and performance evaluations.
Coordinate employee training programs and professional development opportunities.
Communication and Coordination:
Facilitate communication and coordination between office staff, field personnel, and other departments within the transportation company.
Schedule and coordinate meetings, conferences, and other events, both onsite and offsite.
Maintain effective communication with external stakeholders, including clients, vendors, and regulatory agencies.
Technology and Systems Management:
Oversee the implementation and maintenance of office technology systems, including computers, software, and communication tools.
Provide training and support to office staff on the use of technology and office software applications.
Identify opportunities for process improvements and automation to streamline office operations.
Qualifications:
Bachelor's degree in business administration, transportation management, or a related field (preferred).
Proven experience in office management or administrative roles, preferably in the transportation industry.
Strong organizational and multitasking skills, with attention to detail and accuracy.
Excellent communication and interpersonal skills, with the ability to work effectively with diverse teams and stakeholders.
Proficiency in office software applications (e.g., Microsoft Office Suite, customer relationship management software).
Knowledge of transportation industry operations, regulations, and terminology is a plus.

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AppleOne is proud to be an Equal Opportunity Employer. We believe in people, and we are committed to working with people of all backgrounds and connecting them with clients and companies who share our goals of diversity and inclusiveness. All qualified applicants will receive consideration for employment without regard to race, religion, ancestry, color, national origin, age, gender identity or expression, genetic information, marital status, medical condition, disability, protected veteran status, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable federal, state, or local laws.
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
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