ESSENTIAL DUTIES

Answer phones and transfer to the appropriate staff member

Take and distribute accurate messages

Greet public and clients and direct them to the correct staff member

Coordinate messenger and courier service

Receive, sort and distribute incoming mail

Monitor incoming emails and answer or forward as required

Prepare outgoing mail for distribution

Fax, scan and copy documents

Maintain office filing and storage systems

Update and maintain databases such as mailing lists, contact lists and client information

Retrieve information when requested

Update and maintain internal staff contact lists

Co-ordinate staff administrative needs

Type documents, reports and correspondence when requested

Organize travel arrangements for staff

Co-ordinate and organize appointments and meetings

Assist with event planning and implementation

Monitor and maintain office supplies

Ensure office equipment is properly maintained and serviced

Keep office area clean and tidy

KNOWLEDGE, SKILLS AND ABILITIES (minimum qualifications) :

High school diploma required

Great verbal and written communication skills,

Customer service orientation

Attention to detail

Initiative

Reliability

Knowledge of administrative and clerical procedures

Knowledge of computers and relevant software application

Knowledge of customer service principles and practices

Keyboard skills

Ability to work a switchboard (10 lines)

Excellent Microsoft suite skills and experience in outlook

AppleOne is proud to be an Equal Opportunity Employer. We believe in people, and we are committed to working with people of all backgrounds and connecting them with clients and companies who share our goals of diversity and inclusiveness.

All qualified applicants will receive consideration for employment without regard to race, religion, ancestry, color, national origin, age, gender identity or expression, genetic information, marital status, medical condition, disability, protected veteran status, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable federal, state, or local laws..

The Know Your Rights poster is available here :

The pay transparency policy is available here :

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

Additional Skills

none specified)