At APTIM, we come to work each day knowing that we are making an impact on the world. Our work spans from safeguarding and maintaining critical infrastructure to helping communities recover from natural disasters, from empowering our armed forces and first responders to reducing carbon and energy use, and from making cities more resilient against the threats of climate change to restoring contaminated ecological systems.

Job Overview:

Perform general administrative tasks for the group. This includes but not limited to conducting research, handling information requests and clerical functions such as preparing correspondence, filing of electronic/paper copies, arranging meetings, answering phones and conference calls. Will also assist with documentation, report building, database management, and other client based record keeping tasks. Respond to stand requests from internal or external customers. Other duties may be required.

What you can expect from APTIM:

• Work that is worthy of your time and talent
• Respect and flexibility to live a full life at work and at home
• Dogged determination to deliver for our clients and communities
• A voice in making our company better
• Investment into your personal and professional development

Key Responsibilities/Accountabilities:

• Electronic and hard copy filing and file maintenance.
• Work on monthly/quarterly reports, monthly database upkeep, weekly/monthly recording keeping to support multiple client programs
• Printing, copying and scanning of hard copy files.
• Data entry and validation in electronic databases.
• Develop and compile weekly reports.
• Schedule meetings.
• Maintains and communicates group calendars.
• Orders departmental supplies.
• Corresponds with vendors for departmental needs and invoicing.
• Coordinates/schedules departmental events including catering needs.
• Meets and escorts visitors.
• Answers phone calls.
• Takes messages/meeting minutes.
• Coordinates building maintenance needs.

Basic Qualifications:

• Works with moderate supervision/guidance.
• Works on straightforward tasks using established procedures.
• Good organizational skills
• Working with Database
• Basic shipping and receiving skill.
• Good communication skills
• Microsoft Office to include outlook, teams, word and excel

Job Type: Full-time

Pay: $19.00 - $22.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift

Education:

• High school or equivalent (Required)

Experience:

• Administrative Assistant: 1 year (Required)
• MS Excel: 1 year (Required)

Work Location: In person