Job Title: Work Control Coordinator
Department: Operations
FLSA Status: Non-Exempt
Spectrum Management, LLC has been serving the Washington, D.C. metropolitan area for over 23 years and provides a comprehensive array of services that include construction management, facilities management and real estate development services. Spectrum Management is seeking a Work Control Coordinator to support company clients by maintaining office systems and office operations for one of our Washington, D.C. locations.
ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Assists Tenants, Project Managers and Chief Engineers on a daily basis
• Greets and provides excellent customer service to clients and visitors
• Responds to routine questions and requests for information
• Answers, screens, and directs incoming calls to the appropriate individual
• Creates Task Orders for Contracting Officers and tenants and closes them out once work is completed
• Distributes work orders and closes out all work request tickets
• Manages and inputs information for Micromain
• Works with preferred vendors on obtaining the best price, researching other vendors for best pricing, and working with the vendors on returns/service issues
• Maintains invoices for the tenants, Contracting Officers and contractors
• Creates and maintains all monthly deliverables, and distributes morning and daily reports
• Maintains attendance records and schedules
• Maintains all certificates of insurance and sub-contracts
• Generates all preventive maintenance reports on a monthly basis
• Maintains necessary reports for Accounts Payable
• Maintains a secure office filing system
• Other duties as assigned
• Standard hours for this position are Monday – Friday, 8:30 am – 5:00 pm

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High school diploma or GED
• At least one year of relevant office management/administrative experience
• 3 years of experience with data entry, sorting and reporting using Excel
• 3 years of experience with Microsoft Office Suite
• Associates Degree
• Experience with Micromain
• Facility/Building services experience a plus

COMPETENCIES:

• Proficiency with all Microsoft Office products
• Ability to analyze and synthesize information
• Ability to learn quickly
• Excellent organizational and time management skills
• Strong attention to detail
• Ability to identify errors and inconsistencies
• Ability to work independently or as part of a team
• Exceptional oral and written communication skills

To Apply: Please submit a cover letter and resume.
Spectrum Management is an Equal Opportunity Employer.Powered by JazzHR
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