Description

SUMMARY: While a job description may not fully encompass every detail of a position, the purpose of the following is to provide an outline of goals, responsibilities, ability and knowledge required in order to successfully perform this job. The Receptionist/Accounts Payable role provides clerical support necessary to pay the obligations of Aquafil USA. General supervision of the position is exercised by the supervisor for invoice processing.

OVERALL GOALS

• Maintain professionalism while handling general accounts payable duties, reception duties, and general office tasks.
• Maintain a comprehensive understanding of all procedures and systems involved with account payable and general office procedures.
• Maintain people and business skills to provide excellent internal and external customer service and work as a team to build solid working relationships.
• Follow all safety rules for department and entire facility

ESSENTIAL DUTIES & RESPONSIBILITIES

• Reviews invoices for appropriate documentation and approval prior to payment.
• Processes accounts payable checks according to established procedures.
• Answers vendor inquiries in a timely manner and works efficiently to resolve issues.
• Maintains accounts payable reports and files according to established procedures.
• Assists Corporate Financial Officers as necessary.
• Assists in monthly closings.
• Assists in other duties and projects as assigned.
• Welcomes visitor by greeting them in person or on the phone; answering or referring inquires
• Maintains security by following Aquafil procedures (including C-PTAT guidelines); monitoring visitor log; issuing badges, and parking lot guidelines.
• Receives and sorts daily mail.
• Orders front office supplies.
• Performs other clerical duties as needed.
• Maintains front office coffee station.
• Be aware of Aquafil's Recycling Guidelines and Environmental Management Systems Policy (see supervisor if further explanation is needed).
• Regular hours: Monday – Friday, 8:00am – 5:00pm

ESSENTIAL SKILLS & ABILITY

To perform the job successfully, an individual should demonstrate the following competencies:

• Problem solving—identifies and resolves problems in a timely manner, gathers and analyzes information skillfully.
• Customer service—manages difficult situations, responds promptly to internal and external customer needs and meets commitments. Exhibits strong interpersonal techniques, is positive, respectful and customer focused.

• Planning/organizing—prioritizes and plans work and uses time efficiently. Attention to detail, organized, able to meet deadlines.
• Quality control—demonstrates accuracy and thoroughness, monitors own work to ensure quality and applies feedback to improve performance. Proven ability to apply common sense understanding in order to carry out written and oral instructions.

• Quantity—meets productivity standards and completes work in a timely manner.

• Adaptability—adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events. Can function as a self-starter with the ability to work independently.

• Dependability—consistently at work and on time, follows instructions and responds to management direction.
• Safety and security—observes safety and security procedures and uses equipment and materials properly. Ability to read and interpret safety rules and instructions which are posted in English.
• Communication - effectively and professionally conveys information internally and externally through verbal and written communication skills. Actively listens, communicates clearly, concisely and assures understanding.
• Strong phone etiquette skills, grammatical and professional business skill sets.
• Ability to calculate figures and amounts, add, subtract, multiply and divide numbers.

Qualifications

ESSENTIAL QUALIFICATIONS, KNOWLEDGE & EXPERIENCE

• High school diploma or equivalent required; post-secondary education preferred.
• 1-2 years’ experience working in a business setting, preferably in Accounting.
• Working knowledge of Microsoft Office Software: E-mail, Word, Excel and PowerPoint.