Job Title: Administrative Coordinator

Client Location: REMOTE EST/CST preferred

Starting: 06/14/2024

Salary/Pay Rate: $25-28 per hour W2

Firm, non-negotiable: Yes

Hours: Full-time

Duration: 10 months

Job Description:

One of Aquent's leading entertainment client's is looking to add an administrative coordinator to their growing team. This talent will be responsible for typical admin responsibilites but will have a strong emphasis on handing all accounting and financial tickets through Concur. This position is remote but it is expected that the talent will sit in EST or CST time zones. The assisngment will be 10 months long. If this sounds like something you are excited about and would be a good fit for, please apply today!!

Responsibilities:

- Vet and approve Concur expense reports consisting of miscellaneous out of pocket expenses to ensure expenses align with company policy, are appropriate for the assignment, contain event coding and are fiscally responsible, not exceeding industry standard costs.

- Must be able to dicern if expenses that do not align with policy or corrections must be sent back for employeereview providing appropriate policy information and direction.

- Complete approval of submitted expense reports is required within 10 days of submission.

- Reimbursement of submitted expense reports is required within 30 days of submission.

- Vet submitted timesheets for per-diem and laundry stipend reimbursement per company agreements, ensuring accurate reimbursement of per-diem days and laundry stipends as defined by event assignment and trip dates.

- Tracking and innitating reimbursement of submitted per-diem & laundry charges is required within 10 days of trip end date.

- Ensure communications on policy are clear, concise, and consistent.

- Assist staff with Expense report and P-Card report submissions providing training on process and policy.

- Assist Team management with supporting travelers who are experiencing issues creating and setting up the Global Travel profile and MyID Two Factor Authentication Accounts, ensuring travelers can self-book all travel needs within the guidelines of the company.

- Must demonstrate ability to perform tasks under tight deadlines, work independently and manage simultaneous projects.

- Strong computer experience with a proficiency in Windows based PC applications such as Excel, Word, PowerPoint, and Outlook.

- Strong organization and planning skills.

- Flexibility to alter shifts/days off to accommodate projects and departmental objectives.

- Must be willing and able to adapt to a constantly changing environment.

- Knowledge of accounting procedures and policies.

Possesses the following soft skills:

- Multi-tasking

- Organization

- Detail oriented

- Ability to manage priorities

Required Education:

- High School Diploma required

The target hiring compensation range for this role is the equivalent of $25.20 to $28.00 an hour. Compensation is based on several factors including, but not limited to education, relevant work experience, relevant certifications, and location.

Additional benefits offered may include; medical health insurance and dental insurance, life insurance, and eligibility to participate in 401k plan with company match.

About Aquent Talent:

Aquent Talent connects the best talent in marketing, creative, and design with the world's biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium . More information on our awesome benefits !

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We're about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.

Client Description:

This legendary company has entertained, informed and inspired people around the globe for over 90 years. Named one of Forbes top companies to work for year over year, this is where dreams really do come true.

Whether you’re looking to create, support business growth and development, work behind-the-scenes on your favorite TV shows or upcoming movies, or anything in-between, this is your opportunity to start the next chapter of your career story and help create the exhilarating experiences this company is known for worldwide.

Why work with AQUENT? Check out our awesome benefits: https://aquent.com/talent/talent-benefits

Aquent is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.