The Administrative Assistant at the Center for Teaching Excellence (CTE) will play a crucial role in supporting the administrative and organizational functions of the CTE. This position is responsible for assisting in various aspects of grant administration, professional development coordination, communication management, and calendar management for the Center Director. The Personal Assistant will contribute to the overall success of the CTE by ensuring efficient operations and facilitating communication with stakeholders.

Essential Job Functions

Grant Administration:

● Assist in processing teaching mini-grant applications, including application intake, review coordination, and tracking.

● Prepare and complete grant-related paperwork, ensuring compliance with grant requirements.

● Maintain organized records and documentation related to grant applications and disbursements.

Professional Development Coordination:

● Work with Center director to schedule and coordinate professional development opportunities, workshops, and events.

● Assist in preparing materials and logistics for professional development sessions.

● Collaborate with guest speakers and facilitators, especially those conducting virtual sessions via Zoom.

Communication Management:

● Manage communication channels for the CTE, including email, website updates, and social media.

● Ensure timely and accurate communication with CTE members, faculty, and external partners.

● Coordinate virtual meetings and communication with Zoom participants.

Calendar Management:

● Maintain the Center Director's calendar, scheduling appointments, meetings, and events.

● Help prioritize and manage the Director's time efficiently.

● Coordinate and confirm appointments with internal and external stakeholders.

Administrative Support:

● Provide general administrative support as needed, such as document preparation, filing, and data entry.

● Assist in maintaining the CTE's budget and financial records.

● Support the Director in preparing reports and presentations.

● Must be able to perform the essential functions of the job with or without reasonable accommodations.

Qualifications

● High school diploma or equivalent; college degree or coursework in a related field is a plus.

● Strong organizational and time management skills.

● Excellent communication skills, both written and verbal.

● Proficiency in Microsoft Office Suite and Zoom.

● Attention to detail and ability to work independently.

● Prior administrative or assistant experience preferred.

● Familiarity with academic environments and teaching excellence initiatives is advantageous.

If you require accessibility assistance or accommodation for a disability when applying for open positions, please call us at 616-632-2918.

Aquinas College, located in Grand Rapids, Michigan, an inclusive educational community rooted in the Catholic Dominican tradition, provides a liberal arts education with a global perspective, emphasizing career preparation focused on leadership, service to others, and a lifelong passion for learning. Aquinas offers an inclusive and welcoming environment. Aquinas College is committed to recruiting talented and diverse faculty and staff who are capable of exposing its students to a wide range of cultures and perspectives and whose presence on the campus will enhance the diversity of the community in which the College resides.

Aquinas College has a long-standing commitment to equal opportunity and a work environment which is free of unlawful harassment or discrimination. Aquinas College provides equal employment opportunities without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, age, disability, marital status, veteran or active duty military status, familial status, height, weight, genetic information or any other status protected by applicable law.