Position: Institutional Giving/Grants Manager

Department: Advancement 

Reports to: Director of Advancement

FLSA Classification: Full-Time, Salaried, Exempt

The Arboretum Foundation, a non-profit membership organization, has provided stewardship for the Washington Park Arboretum since 1935. The Foundation manages membership and volunteer programs, raises capital and operating funds, and advocates for the Arboretum. In 2016, the Foundation expanded its role to include programming for the Seattle Japanese Garden. Essential Arboretum operations and activities funded include arboriculture, garden maintenance, volunteer management, and environmental education programs, with a focus on expanding community access. As an environmental leader in the community, our current priorities are based on the Arboretum’s Earth Day 2020 platform: modeling sustainability; building climate resilience, and cultivating a new generation of environmental stewards. The Arboretum Foundation values diversity in all forms and is an Equal Opportunity Employer.

Our open position of Institutional Giving and Grant Manager will partner closely with the Director of Advancement on expanding the funder portfolio in support of our great work. If you are passionate about making an impact, enjoy being part of a stellar and supportive team, and have a deep appreciation for the mission, vision, and values of the Arboretum Foundation, we want to hear from you.

Position Summary:

The Arboretum Foundation’s Institutional Giving/Grants Manager is responsible for leading all aspects of the organization’s grant funding portfolio, from new funder prospect research to final reporting and grantor stewardship. The Grants Manager will establish and implement the strategy for grant funding for the organization, including identifying opportunities and working with leadership to seek funding for both general operating support and capital projects. This position leads the post-award process to ensure grantor requirement fulfillment. 

Essential Functions 

• Lead the grant writing process for all foundation, government, and some corporate grant applications and letters of inquiry.

• Track and fulfill grantor post-award requirements including acknowledgment letters, reporting, and grantor communication, and grantor stewardship.

• Research, identify/prospect, and develop strategies for new grant funding opportunities;

• Develop relationships and act as liaison with all current and prospective funding entities. Attend meetings and conduct tours with representatives from grant funding organizations as appropriate.

• Maintain internal grants tracking for the advancement department, tracking prospects, proposals, awards, and visits necessary in support of grant funding efforts.

• Review all components of each grant submission, ensuring that the proposal is formatted, packaged, and submitted following granting agency requirements.

• Lead post-award grant administration to ensure that budgeting and administrative policies, procedures, activity tracking, reporting and any other grantor requirements are followed.

• Work across departments to solicit, collect, and maintain internal qualitative and quantitative data, including stories of impact, testimonials, and impact data; serve as a resource to others by presenting this information as needed.

• Collaborate and work as a member of the Advancement department, encouraging philanthropic actions and efforts across the organization.

• As needed, assist in Foundation efforts such as donor events and occasional public events. 

Qualifications:

• 3 - 5 years experience managing grant process and writing grants.

• Demonstrated success writing and managing grants of $10,000 to $1,000,000 from foundation, corporate, and government grant funding sources.

• Thorough knowledge of grant application policies, procedures, and processes, including working knowledge of best practices, grant funding research tools, and the ability to create grant budgets.

• Proven ability to work effectively and independently across departments in developing, organizing, and managing grant proposals and awards.

• Excellent written and oral communication skills.

• Strong grammar and spelling skills with the ability to independently compose and/or edit materials; experience proofing and editing under tight deadlines.

• Strong time management, organizational, and follow-through skills.

• Superior attention to detail.

• Proven skills in organizing resources, establishing priorities, and meeting deadlines.

• Demonstrated ability to analyze and interpret financial data and prepare financial reports, grant project budgets, statements and/or projections; knowledge of budgeting and fiscal management principles and procedures.

Salary: $75,000 - $78,000 based on experience

Benefits: Company-paid medical and dental, and 401(k) retirement plan with employer matching contribution up to 3%. Generous holidays, vacation, and sick time. Office located in a beautiful 230-acre park; free parking, central Seattle close to UW.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

Environment: This position will be largely remote with limited in-office meetings. The role does require mobility in a three-story building without elevators. 

How to Apply:

Applications will be accepted on a rolling basis until this position is filled. Initial screening will begin on June 14.

APPLICATIONS WITHOUT A COVER LETTER WILL NOT BE CONSIDERED

Submit resume and cover letter electronically to:

accounting@arboretumfoundation.org

Thank you for your interest in the Arboretum Foundation!