Summary: The Contract Administrator is responsible for supporting the supervisors and sales staff with preparation of contracts/proposals for presentation to clients and tracking of same on excel spreadsheets, taking calls for estimates/tracking incoming calls & dispersing to correct administrative divisions. Provide additional assistance and support for Operations as needed.

Essential Functions:

• Manage all aspects of proposal preparation; edit work for accuracy including calculation of prices, spelling, and grammar.
• Prioritize and plan work activities to deliver proposals/contracts when due.
• Meet tight deadlines; work tracking proposals/sales on Maintenance/Improvements and Construction Conditioning sheets.
• Provide updated conditioning sheets weekly for Operations Team during weekly Conditioning/Sales meeting.
• Maintenance of “work in progress” spreadsheet.
• Enter all new jobs into LMN Time, including any backup documents/pictures needed.
• Daily schedule review.
• Prepare daily skipped property list for maintenance supervisor.
• Year-end renewing of all maintenance jobs to include, entering new year schedule.
• Update weekly schedule changes as requested, to include route changes, day, and hours.
• Track all proposals in CRM from start to finish and update client information.
• Work well under pressure.
• Preparing handoffs for Operations ensuring that all job hours/materials are accounted for.
• Serve as contact for commercial properties to include, making sure WO #’s are processed in the

required time.

• Contact for all Public Housing work order requests that come into the office, including entering into appropriate tracking sheets, CRM, and entering job into LMN time.
• Assist in preparation of the sales projection spreadsheet.
• Work closely with the Office Manager.
• Provide general/telephone support to administrative staff as needed.