Job Description - Administrative Assistant
Summary
The Administrative Assistant provides administrative support P&C, E&C, and Legal through the following tasks: manages administrative functions, assists with the preparation of various reports, and assists with special projects and events. This position will report to the Chief People Officer.
Job Duties and Responsibilities

• Manages calendars for executive leaders
• Hosts and supports visiting executives at the Houston office
• Coordinates travel arrangements; completes expense reports and processes invoices
• Prioritize conflicting needs; handle matters expeditiously & proactively; follow through on projects to successful completion often with time-sensitive pressures.
• Support business and seek opportunities to drive innovation, efficiency, and reliability across the business while maintaining a high degree of confidentiality.
• General administrative duties to include ordering office supplies, catering, conference room coordination, special projects, filling, and other ad hoc requests as needed.
• TIMEKEEPER ROLE DUTIES - Run timecard approval report weekly (every Monday morning) for all hourly employees to determine timecards requiring approval.
• TIMEKEEPER ROLE DUTIES - Reach out to managers with outstanding timecard approvals to complete by payroll processing deadline every Monday.
• TIMEKEEPER ROLE DUTIES - Run timecard approval report a second time to determine timecards still requiring approval to meeting payroll processing deadline.
• TIMEKEEPER ROLE DUTIES - Approve unapproved employee timecards on behalf of the manager to ensure timecard meets payroll processing deadline.
• TIMEKEEPER ROLE DUTIES - Notify manager(s) of timecards approved on their behalf for manager determination if timecard corrections are required for next payroll processing.
• Build relationships with other assistants and employees throughout the organization that will enhance the success of the business.
• Coordinates company functions including training, team meetings and site visits.
• Maintains network files.
• Track team correspondence and follow-up as needed.
• Manage administrative requests and assist team with responses and follow up.
• Exercises considerable judgment and discretion in handling requests for appointments and telephone calls.
• Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.
• This is not a complete list of duties; may be required to perform additional duties deemed necessary by management.

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Other functions may be assigned as business conditions change.

• Stands on feet in an upright position for occasional periods of time during the shift. (Standing)
• Raises or lowers objects (weighing up to 25 lbs.) from one level to another occasionally during the shift. (Lifting)
• Bends forward by bending at the waist or by bending legs and spine occasionally during the shift. (Stooping and Crouching)
• Exerts force up to 25 lbs. to move an object to or away from the employee occasionally during the shift. (Pulling and/or Pushing)
• Carries objects in arms or on the shoulders occasionally during the shift. (Carrying)
• Picks up objects with fingers regularly during the shift. (Grasping)
• Uses hands and arms to reach for objects regularly during the shift. (Reaching)
• Regularly required to talk, hear and communicate.
• Specific vision abilities include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.

Job Specific Competencies

• Safety (displays strong commitment to safety and completes safety training)
• Productivity (completes work in a timely manner)
• Quality (gets the job done correctly)
• Initiative (completes work with minimum supervision and seeks new and better methods to do the job)
• Dependability (shows up to work and responds promptly to all call outs)
• Attendance (employee's record for being at work regularly and on time)
• Communication (effectively communicates with team members and management)
• Teamwork (works effectively with team, management and customers)
• Customer focus (consistently focuses on the customer)
• Ethics, Integrity and Character (treats people honestly and with respect)

Skills, Experience Required

• High School Diploma or equivalent.
• Must possess various computer skills and have strong working knowledge of Microsoft Word, Excel, PowerPoint, and Outlook email system.
• Must be effective in working both independently and in a team setting.
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
• Acute attention to detail.
• Strong organizational skills and time management skills.
• Strong keyboard and filing skills.
• Excellent verbal and written communication skills.
• Pre-employment drug test and background check required.

Archaea Energy is a bp company. bp is an equal employment opportunity and affirmative action employer. View our policy statement.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.
If you are a US-based applicant or you are applying to a position in the US and you are an individual with disability or a disabled veteran, and would like any type of assistance to apply or to access or to attend any recruitment or selection event, system or process, we would like to help you to ensure that your application process goes as smoothly as possible. If you need assistance, information or answers to your questions, feel free to contact us or have any of your representatives contact us at humanresources@archaea.energy.
The U.S. Equal Employment Opportunity Commission (EEOC) enforces Federal laws that protect you from discrimination in employment. If you believe you've been discriminated against at work or in applying for a job, the EEOC may be able to help. Read the Know Your Rights poster or visit the EEOC website for more information.
Archaea is an EOE/Minorities/Females/Vet/Disabled employer
bp's EEO/AAP policy: https://exploreyourbenefits.com/pdf/BP-America-Equal-Opportunity-and-Affirmative-Action-Policy.pdf