Description

Job Title: Business Manager

Location: St. Scholastica Catholic Church, Erie, Colorado

Reports To: Pastor

Position Type: Full-time/ Exempt

Salary Range: $70,000- $80,000

Anticipated Start Date: 8/26/24

Overview

St. Scholastica Catholic church is seeking to fill the role of Business Manager for the parish. This faithful Catholic individual will be a self-directed fast learner with a variety of business operation skills. S/he will be a leader in our parish staff as we lovingly serve our parishioners.

Key Performance Indicators (KPI’s)

Offeratory

• Maintain and evaluate collection and count procedures to make sure comply with Archdiocese standards.
• Occasional checks on offertory count teams.
• Contacting counters as needed.
• Acquiring any necessary tools for collection
• Scheduling counters
• Recruiting and training new counter as needed
• Enter deposits into accounting software
• Confirm deposits on accounting software, collection documentation, and software systems match.

Contribution Statements

• Review software systems for accuracy and send out monthly statements to any one-time amount given of $250 or greater
• Review and send out year-end contribution letters to all givers
• Answer questions/corrections on year-end contribution letters

Vendors

• Collect and file from any vendors that may need a 1099 a w-9, insurance information and hold harmless agreements as needed
• At year-end review and file all 1099/1096 including any corrections necessary
• Maintain vendor files

Data Entry

• Enter bills on a weekly basis and create and send checks
• Create any necessary documentation for back ups
• Run any reports requested by Father
• File and maintain accounts payable files in coordination with Parish Staff
• Create and send any reports for the Archdiocese as needed

Finance Council

• Attend meetings and give stats report of finances
• Run reports necessary for meetings/update binders
• Present and address budget issues and provide all yearend reports
• Create meeting agendas, take minutes for meetings

Bank Statements

• Reconcile accounts each month on accounting system and give to Father for his approval. Maintain files.

Budget

• With Father, Finance Council, staff, and volunteer staff, create yearly budget for approval by finance Council in May.
• Report budget to Archdiocese and enter into accounting software
• Keep projects appraised of their budgets in a timely fashion

Payroll

• Check reports
• Review timesheets with Father and verify accuracy of payroll system
• Make necessary entries into accounting software
• Handle all employee discrepancies with the system
• Review HRIS or other apps for accuracy and reporting requirements
• Review payroll report and enter into accounting software
• Keep appraised of the account balance for payroll and make periodic payments into the account
• Report for priest pay and lay pension reports quarterly

Mission Advancement and Special Projects

• Assist Father mission development, advancement and support the mission to all apostolates and ministries
• Assist Father in preparing information for special projects as needed

Human Resources

• Maintain Employee files
• Assist with job descriptions, advertising for new hires and hiring process
• Process all HR paperwork including any federal reporting
• Assist Father with yearly reviews- providing needed documentation and answering any legal HR questions

AOD and ConnectNow

• Attend any necessary Trainings as needed or at the request of Father
• Work with Archdiocese Auditors as needed

Supervisor

• Supervise all volunteers that deal with financial aspects of the church including offertory counters and contribution input volunteer
• Supervise all money income from all apostolates

Supervisor Capital Campaign INCARNATION

• Work with volunteers in Giving Committee
• Plan, Organize and Support fund raising efforts
• Assist Building Committee in all aspects of contracting, warranty, start, stop inspections and all needed requirement of building projects.
• Attend all meetings as directed by Father and take necessary notes, files and documentation

Qualifications & Benefits

Education/Experience

• Bachelor’s degree preferred, or a related field or equivalent experience
• At least 3-5 years of experience in an office leadership role

Competencies/Qualifications

• Must be a practicing Catholic in good standing eager to carry out the mission of the parish
• Align with the values and mission of the Catholic Church and possess a willingness to practice human resources from this faithful perspective
• Excellent interpersonal, communication, and conflict resolution skills
• Ability to maintain confidentiality and handle sensitive information with discretion
• Proficiency in Microsoft Office and HRIS systems (Paylocity and ParishSoft preferred).

Physical Requirements

• Ability to work flexible hours when necessary
• Ability to stand, walk, and sit for extended periods
• Manual dexterity and strength to operate equipment and perform tasks
• Ability to life and carry objects weighing up to 30 pounds
• Visual acuity to read and interpret written documents
• Auditory ability to communicate effectively with coworkers and stakeholders
• Stamina to perform tasks that may require bending, stooping, and reaching
• Ability to work in various environmental conditions, including indoors and outdoors
• Mobility to travel to different locations as required.

Application Process

Interested candidates should visit the Archdiocese of Denver Careers page (https://archden.org/careers) to submit a resume and cover letter detailing qualifications and interest in the position.

Benefits

• Comprehensive and Generous Medical, Dental, Vision, and Prescription Coverage:
  • The Archdiocese of Denver Welfare Benefits Trust medical plan options cover preventive care at 100%
  • Teladoc Services: Provides access 24 hours, seven days a week to U.S. Board Certified doctors
  • Alternative Care: Covers 50% of each medically necessary treatment/visit per calendar year for Chiropractic/Acupuncture/Spiritual Care/ Massage Therapy/Naturopathy under the Copay plan and Choice options.
  • Natural Family Planning: The program covers up to $500 of expenses associated with the cost of an approved natural family planning course/method and associated NFP supplies for all medical plan options (per calendar year)
  • Maternity Management Program: Advice, free educational materials
• Generous Paid Time Off: 22 days starting (accrued) paid holidays
• Archdiocese of Denver Retirement Plan: Annual Contribution of 6% of salary to retirement plan plus optional employee contributions
• Cemetery and Mortuary discounts
• Employer-Paid Life Insurance
• Employer-Paid Short-Term and Long-Term Disability
• Catholic Biblical School: Free and discount courses