ADMINISTRATIVE ASSISTANT 2
Job No: 527101
Work Type: Full-time
Location: PHOENIX
Categories: Legal/Investigations/Adjustment/Compliance
ATTORNEY GENERAL (DEPT OF LAW)
ADMINISTRATIVE ASSISTANT 2
Job Location:
Address: 15 S 15TH AVE PHOENIX AZ
Posting Details:
Salary: $40,000 - $45,000
Grade: 15
Closing Date: Until Filled
Job Summary:
The Arizona Attorney General's Office State Government Division/Liability Management Section is seeking an Administrative Assistant II.
Remote Options: This position may be eligible for Remote Work two days a week.
The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State's Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.
Job Duties:
Performs administrative support tasks for staff and attorneys in the Liability Management Section. Duties include scanning, copying and filing of correspondence, pleadings, and other documents; receiving and distributing incoming/outgoing US mail, E-mails, Minute Entries, and faxes; data entry in case management system; downloading electronic documents into case management system; closing and archiving case files; drafting correspondence; generating reports; maintaining inventory of office and copy supplies; assisting with various special projects; providing back-up to other administrative assistants in the section; and other duties as assigned.
Knowledge, Skills & Abilities (KSAs):
Knowledge of administrative support procedures, techniques and equipment.
Knowledge of word processing and other software applications.
Knowledge of the attorney/client relationship, including the need for confidentiality and discretion.
Knowledge of the practice of law and the need to ensure work coverage or completion.
Skill in performing complex, routine and non-routine administrative duties.
Skill in effective oral and written communication.
Skill in grammar, punctuation, spelling and basic editing.
Skill in dealing with details and confidential information.
Skill in interpersonal relations and effectively dealing with others.
Ability to work independently and utilize sound judgment.
Ability to organize and prioritize work.
Ability to follow procedures in a law office environment.
Ability to get along and work well with others.
Selective Preference(s):
Two years of experience as an Administrative Assistant.
Pre-Employment Requirements:
All applicants under serious consideration for hire with the Attorney General's Office are required to be fingerprinted by the Office and complete a criminal background check through State and Federal agencies. A job offer cannot be tendered until the candidate has successfully passed the initial background check. Your record does not automatically constitute a bar to employment. Factors such as, but not limited to, age at time of offense and age of offense, as well as the relationship between the offense and the job for which you apply will be taken in to account.
If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver's License Requirements.
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
Benefits:
The Attorney General's Office offers a comprehensive benefits package to include:
Sick leave
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
Vacation with 10 paid holidays per year
Health and dental insurance
Retirement plan
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.
Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page
Retirement:
•Positions in this classification participate in the Arizona State Retirement System (ASRS).
•Please note, enrollment eligibility will become effective after 27 weeks of employment.
Contact Us:
If you have any questions, please feel free to contact Human Resources at (602) 542-8056 or email us at humanresources@azag.gov.
During all phases of the selection process, people with a disability may request a reasonable accommodation by contacting the AG's Human Resources Office at (602) 542-8056 or via e-mail at HumanResources@azag.gov. The Arizona Office of the Attorney General does not discriminate on the basis of race, color, national origin, sex, disability, religion, sexual orientation or age in its programs, activities or in its hiring and employment practices. The following division has been designated to handle inquiries regarding the non-discrimination policies: Operations Division, 2005 N. Central Ave., Phoenix, AZ 85004, Phone: (602) 542-8056, Fax: (602) 542-8000.
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.
Advertised: 18 Jun 2024 US Mountain Standard Time
Applications close: