Description

The Finance & Administrative Coordinator is responsible for assisting with financial and accounting support and member and sponsor-related tasks to maintain the smooth flow of information, invoicing, and data collection and maintenance for ASBA’s members and partners. 

Duties and Responsibilities

• Creates monthly member invoicing and updates and maintains membership reports.
• Processes new member approvals and membership conversion on a timely basis.
• Ensure accurate and timely recording of transactions into QuickBooks.
• Assists in the preparation of monthly management financial accounts and reports.
• Answers ASBA general phone line, providing answers to general questions, and directing callers to the appropriate staff member.
• Communicates monthly via email with membership regarding general ASBA communication.
• Maintains sponsorship agreements and collects associated payments as needed.
• Creates and maintains event tracking spreadsheets, including communicating and collecting payments and documentation from vendors and exhibitors, and maintaining up-to-date reports.
• Serve as Board of Director liaison.
• Support financial operations such as preparing deposits, collecting credit card receipts, and tracking checks.
• Assists CEO and other staff with special projects, as required.
• Other duties as assigned.

All ASBA staff work on-site in Phoenix on Mondays, Wednesdays, and Thursdays. All employees are remote on Tuesdays and Fridays. 

Requirements

The Finance & Administrative Coordinator position requires various prerequisite skills and qualifications needed for duties, including: 

• Proven work experience as an administrative coordinator
• Proficiency in Microsoft Office (particularly Word and Excel)
• Experience in QuickBooks
• Excellent customer service skills
• Excellent verbal and written communication skills
• Solid time management skills with the ability to prioritize tasks
• Ability to deal flexibly and professionally with a variety of contacts
• Ability to link knowledge of ASBA programs and services to fill member needs
• Ability to utilize computer, databases, and other skills and information sources as appropriate to complete assigned tasks/duties
• Ability to engage in conflict resolution and maintain a high level of customer service
• Ability to think creatively and take initiative
• Ability to work within a team, interest in learning, and a can-do attitude
• Excellent organization skills and a strong work ethic
• High school diploma

Note: This job description has been developed as an overall view of relevant job duties and ability requirements. It is not intended as an all-inclusive list. Like all descriptions, it reflects a current “snapshot” of the job and of the organization. In time, or as changes occur in the organization, its mission, or its policies and programs, changes may also take place in individual job duties.