Pre Award

• Review departmental grant proposals abstract, budget, and budget justification prior to routing. Calculate F&A and Credit splits for ePRS. Review and approve ePRS and attachments from other departments.
• Assist research investigators and project staff with proposal budget development.

Contracts

• Review and track incoming award agreements and work with Sponsored Projects and UAHS Contracting to ensure awards/contracts are executed.
• Approve budget loads on new accounts and inform Business office team of new accounts.

Post Award

• Oversee all post-award day-to-day budget, financial, operating and reporting activity.
• Grant management: Acts as fiscal officer on all sponsored accounts.
• Conduct monthly cash flow projection meetings and reconciliations of monthly encounters submissions vs. payments received to ensure the RISE programs are being paid appropriately and their expenditures do not exceed their encounter submissions. 
• Review (monthly) of accounts reviewing for new accounts, accounts ending, and deficit accounts.
• Communicate the reason for and action required on deficit accounts and provide to Assistant Department Administrator.
• Invoice sponsor on accounts that are not invoiced by Sponsored Projects.
• Answer questions from Business Office team, program staff, and fund accountants concerning transactions on grant accounts.
• Provide projections on spending to PI on grant accounts as requested.
• Work with Sponsored Projects Post Award to backstop accounts as needed.
• Review and approve effort reports for effort on department grants. Track and ensure proper reporting of all personnel cost share on effort reports.
• Assist researchers and Business Office on funding plans.
• Keep informed of, interpret, and apply pertinent rules, regulations, policies, and procedures set forth by University or outside governing agencies.
• Update Business Office team on relevant policies and regulations.

Budget Management

• Utilize UAccess systems, develop, implement, and maintain tools to monitor sponsored accounts for budgeting and forecasting, and provide other functionality.
• Provide the Research Leadership Group a quarterly report of grant and foundation proposal submissions vs. Award.
• Consult with Director on departmental shifts and trends associated with clinical/research budget management to include operations, reconciliations, irregular and unusual transactions, and problem resolutions on a timely basis.
• Prepare or assist in preparation of financial and administrative reports for planning and budgeting purposes; analyze and interpret financial data and other information.
• Participate in the Preparation of Monthly Financial Reports.
• Review concurrence worksheets and include any post-term expenses and transfers to make sure that all expenses post to the project appropriately.
• Work with Sponsored Projects on sponsor site visits or audits.
• Lead (quarterly) account reconciliation meetings with PI, program directors, and business office team to collaborate on solutions to problems, and agree as a group on any action items or notes that we would like to see included in grant and contract files.
• Reconcile Rise Checks and work with the RISE Coder ensure that the distribution of income is reflected in the AZCH Deposits.

Department Support

• Coordinate and perform day to day operational and administrative activities in support of research programs.
• Create and oversee complex record-keeping systems and databases. Analyze complex information related to program administration, and provide the information in reports and documents to PIs.
• Work cross-functionally with departments, their leaders, and administrators in the college and in the University to move research related objectives forward.
• Interact and maintain liaison with PIs, staff, and outside/community agencies in facilitating research program objectives.
• In collaboration with the Department Administrative Lead, manage administrative issues and financial transactions for research projects, including management of P-Card use and documentation, disbursement vouchers, subject payment initiation, etc.
• On an ad hoc basis, develop, implement, and maintain tools to support the mission and work of FCM, department leadership, PIs, Program Directors, and Managers.