Summary Description: The Legal Assistant provides administrative assistance to multiple timekeepers across different practices. This individual works within a team environment to promote uninterrupted workflow in service. Armstrong Teasdale is open to employing a part-time or full-time legal assistant, based on the individual’s desire.

Essential Functions: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Review and proofread all documents and correspondence produced, check for proper formatting, spelling and grammatical errors, as well as ensuring that all signature pages, attachments, exhibits or enclosures are accurate and complete before distribution

2. Maintain client files (both paper and electronic), organize and file documents in designated order, and complete electronic scanning

3. Conduct accounting tasks, including processing expenses, reimbursements, invoices, pre-bills, and entering time into the Firm’s time and billing system, reviewing of billing statements, and editing same for preparation of final billing

4. Manage and prioritize calendars, workload and deadlines

5. Perform digital transcription tasks

6. Effectively communicate with clients

7. Draft responses to audit letter requests on behalf of Firm clients and obtain and provide information to accountants

8. Coordinate and make travel arrangements

Competencies:

· Decision Making – Is aware of issues and asks questions when issues arise; completes day-to-day tasks with team

· Communication – Effectively communicates through written and verbal forms; shares information when asked and understands the appropriate level of confidentiality

· Leadership – Gives positive feedback to others; is developing skills to mentor others; asks questions; is assigned work; and focuses on day-to-day tasks

· Continuous Learning – Attends required training; accepts planned change willingly

· Teamwork – Works as a member of the team, and understands the goals of the team; understands that team members' needs, ideas and solutions vary

· Alignment to Values – Is aware of the Firm's values and consistently demonstrates them; is aware of the meaning/strategic goal of the Firm's Diversity and Inclusion values; has a deep understanding of one's own core functions

Required Education: High school diploma or equivalentRequired Licenses and/or Certifications: N/A

Required Experience: 2-4 years office experience including MS Office Suite

Preferred Experience: Legal office experience

Supervisory Responsibilities:N/APhysical Activity: The employee will be required to sit for prolonged periods and work on a computer.

Travel Required: N/A

Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job.

EEO Statement: Armstrong Teasdale is an equal opportunity employer and will make all employment decisions without regard to race, color, religion, national origin, ancestry, age, sex, pregnancy, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status or other protected status, in accordance with federal, state and local laws. At Armstrong Teasdale, we define diversity and inclusion broadly and focus on helping professionals of all races, religions, national origins, gender identities, ethnicities, sexual orientations and physical abilities feel a sense of belonging. Diversity and inclusion are core values of the firm, and we recognize the richness they bring to our workplace.

Job Types: Full-time, Part-time

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Microsoft Office: 2 years (Required)
• Law office: 1 year (Preferred)
• Legal administrative: 1 year (Required)

Ability to Relocate:

• Jefferson City, MO 65101: Relocate before starting work (Required)

Work Location: In person