NOW HIRING:

Office Manager

COMPANY INTRODUCTION:

Art District Real Estate (“ADRE”) is a for-profit, creative real estate development company and real estate brokerage (FL License # BK3457585) that transforms under-utilized commercial real estate into art-centric, creative communities. Our focus is building Tallahassee’s Art District (https://www.artdistrict.com/our-company) and managing a multitude of live/work/play properties, such as: Historic Railroad Square, Railroad Village, Railroad Crossings, Art District Collective, and a slew of residential properties.

Our continued expansion means we need another person to help us and join our team! We seek a multi- skilled, highly-organized, and efficient team member who is interested in joining us.

Please do not let the relaxed vibe of our properties mislead you—this is a fast-paced work environment, a fact which will not be changing any time soon, as we continue to grow and expand.

JOB DESCRIPTION:

We are seeking a highly organized and efficient Office Manager to join our property management and real estate development company. As an Office Manager, you will play a crucial role in ensuring the smooth operation of our office, handling various administrative tasks, and supporting our team. Your responsibilities will include document and records management, bookkeeping, and overseeing miscellaneous administrative and project management tasks. The ideal candidate will possess excellent organizational skills, attention to detail, and the ability to multitask effectively. You will be assisting our 200 tenants, so strong customer service skills are also required.

Responsibilities:

Bookkeeping and Financial Administration:

• Oversee bookkeeping tasks, including invoice management, expense tracking, reconciliation, and financial reporting using Appfolio (property management software) and Quickbooks Online.
• Accounts Receivable and Accounts Payable
• Monitor office expenses, communicate with suppliers/vendors, and maintain financial records accurately and up-to-date.

Administrative Support:

• Serve as the primary point of contact for the office, answering phone calls, emails, and handling general inquiries.
• Coordinate and schedule appointments, meetings, and travel arrangements for executives and team members.
• Assist with drafting and proofreading correspondence, reports, presentations, and other business-related documents.
• Order and manage office supplies and maintenance department inventories, ensuring adequate stock levels and cost-effective purchasing.

Document and Records Management:

• Maintain an efficient filing system for both physical and digital documents, ensuring easy retrieval and confidentiality.
• Organize and maintain contracts, agreements, permits, and other legal documents related to real estate development projects and property management of tenants.

Basic Human Resources & Other Various Administrative Tasks:

• Human Resources support, assisting in hiring, onboarding, and documenting human resources activities as well as overseeing semi-monthly payroll.
• Various administrative tasks that may be assigned from time-to-time.

Qualifications:

• Bachelor's degree in business administration, finance, or a related field is preferred.
• Experience with basic bookkeeping tasks and financial administration is REQUIRED, ideally using Appfolio and Quickbooks
• Proven experience as an office manager or in a similar administrative role within the real estate industry is highly desirable.
• Strong organizational skills with the ability to prioritize tasks and manage multiple responsibilities simultaneously.
• Proficiency in document and records management, ensuring accuracy and confidentiality.
• STRONG proficiency with using computers, internet, and ability to quickly learn and navigate new software programs (online applications). If you do not consider yourself Tech-Savvy, then this is NOT the job for you.
• Excellent communication and interpersonal skills, with the ability to interact effectively with stakeholders at all levels.
• Proficiency in office productivity software (e.g., MS Office suite, Google Docs) and project management tools.
• Attention to detail and a high degree of accuracy in all work.
• Proactive problem-solving skills and the ability to work independently.
• Familiarity with property management and real estate is a plus.

If you are a highly organized and detail-oriented professional with a strong background in office management and administration, we invite you to apply for the position of Office Manager. Join our real estate development company and contribute to our success by efficiently managing documents, overseeing bookkeeping tasks, and providing comprehensive administrative and project management support.

COMPENSATION, BENEFITS, & EXPECTATIONS

• 20 hours per week, flexible time scheduling, must work from office located in Tallahassee, FL at Railroad Square Art District
• Hourly Wage range: $17 - $20, depending on experience
• Potential to grow your career as the organization grows. This position could eventually become a full-time position if the right candidate came along and they wished to grow into a full-time position with us

ALSO REQUIRED: Valid driver’s license and reliable transportation; Working cell phone; Ability to lift in excess of 15 pounds.

TO APPLY: Email resume and cover letter to jobs@artdistrict.com. Applicants that make it to the second round should be prepared for a virtual “working interview” where applicant will be given a task to accomplish in real-time.

Any, offer of employment is conditioned upon the successful completion of a background verification check & I-9 employment eligibility verification. We are an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, age, or any other status protected by law

Job Type: Part-time

Pay: $17.00 - $20.00 per hour

Expected hours: 25 per week

Benefits:

• Flexible schedule
• Professional development assistance

Schedule:

• Choose your own hours

Application Question(s):

• What bookkeeping & property management experience do you have? And, have you ever used Appfolio?

Work Location: In person