The Office Administrator position will be a central figure in ensuring the smooth and efficient functioning of our office. This role demands a proactive, dedicated individual who combines strong administrative expertise with excellent interpersonal skills.

Key Responsibilities:

• Administrative Support: Perform daily administrative functions for the senior management team and the entire support services team, ensuring efficient operation of the office.
• Expense Management: Handle expense reports for staff and management, ensuring accurate tracking and timely processing.
• Presentation Preparation: Prepare and assemble high-quality presentation materials for the CEO and CFO for Board of Directors meetings. Collaborate with diverse team members to gather necessary information.
• Event Coordination: Organize and coordinate events for support services, including internal gatherings, external meetings, and special events, both onsite and offsite.
• Vendor Management: Serve as the primary liaison with IT managed services vendor, DAS Health, ensuring effective communication and coordination of services.
• Onboarding Support: Assist with the onboarding process for new team members, providing them with the necessary resources and support to ensure a smooth integration into the company.
• Facility Upkeep: Manage kitchen cleanliness and stocking, ensuring a well-maintained and welcoming environment.
• Supplies Management: Order and manage office supplies, ensuring that inventory is maintained and cost-effectively managed.
• Engagement Support: Actively support the engagement of doctors and field team members as directed by the Director of Doctor Engagement and VP of People & Culture. Facilitate communication and collaboration to enhance team cohesion and effectiveness.
• General Office Tasks: Undertake additional administrative tasks as required to support the efficient operation of the office.

Qualifications:

• Minimum Educational Background: Associate's degree in business administration or a related field. Additional certifications in office management or administrative services are a plus.

• Technical Skills: Advanced proficiency in Microsoft Office Suite, especially Excel and PowerPoint. Familiarity with financial and expense management systems is preferred.
• Experience: At least 3 years of experience in an administrative role, preferably within a busy corporate environment. Experience in handling corporate communications, managing vendors, and supporting senior executives is highly desirable.

Personal Characteristics:

• Professionalism: Maintains a high standard of professionalism and confidentiality. Capable of representing the senior management team effectively in all interactions.
• Communication Skills: Excellent communication skills, both verbal and written, are essential. Ability to interact effectively with diverse groups including senior management, IT vendors, and healthcare professionals.
• Organizational Skills: Exceptional organizational and time-management skills with the ability to prioritize tasks and handle multiple projects simultaneously.
• Adaptability: Flexible and adaptable, willing to extend beyond typical duties to assist in other areas as needed. Comfortable working in a dynamic environment where priorities can shift rapidly.
• Service Orientation: A servant-hearted approach to work, with a readiness to go above and beyond in order to facilitate the smooth functioning of the office and enhance team collaboration.

Additional Desirable Attributes:

• A proactive problem-solver who anticipates needs and provides solutions without direct supervision.

• Demonstrates initiative, responsibility, and accountability in managing office resources and supporting staff and executive needs.
• Able to handle the physical aspects of the job, including event setups and minor office maintenance tasks