Job Description: Purchasing Specialist

Job Title: Purchasing Specialist

Location: Ascent Classical Academy of Northern Colorado, (ACANC) Windsor, CO

FLSA Status: Non-Exempt

Reports to: Dean of Operations

Work Hours/Days: Full-Time Year round

Desired Start Date: Immediate

Salary Range: $35,000.00-$45,000.00 annually

Position Summary:

The Purchasing Specialist (PS) serves a key customer service role in supporting the campus leader, faculty, and staff to ensure the school's smooth operation, primarily in purchasing, returns, revenue tracking, and other financial tasks. The PS ensures school alignment with the mission and vision of Ascent Classical Academy of Northern Colorado, legal compliance, and financial best practices in purchasing.

The collaborative team-oriented approach to projects between the purchasing specialist, the inventory finance specialist, and other finance staff exemplifies one primary area of support for school staff.

The ideal individual will be able to exercise sound judgment in various situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities. He or she will have the ability to work independently on projects from conception to completion. He or she must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Essential Function

• Entering Purchase Orders, being aware of grant-related items, of both items to receive as well as non-receivable items (electric bills, recurring services, etc.)
• Placing Orders, picking up items from stores/vendors (when necessary), and managing order placement during school breaks
• Manage Shipping Returns and order errors
• Manage and process refunds
• Track down and enter Credit Card Receipts and Bills into the accounting system (not previously tied to Purchase Requests or not related to items arriving in the building)
• Adhering to procedure and policy execution, ensure financial records and documents are accurate to support the preparation, coordination, execution, and reporting of the annual financial audit
• Collaborate with school staff and leadership on purchasing items (i.e., delegate for Grant-related activities)
• Collect and file Vendor documents in appropriate folders (contracts, w9s, invoices, credit card receives)
• Managing all aspects of revenue collection including but not limited to petty cash, online revenue collection portal (RevTrak), cash/check deposits, online revenue tracking and follow-up with staff/families, processing refunds
• Managing Online Fee system (RevTrak) (including setting up fees and users, providing reports, performing refunds, initiating collection requests, and ensuring other appropriate staff are trained to perform the offline fee collection process)
• Collaborate with Student Information Team members to ensure synchronization of RevTrak and PowerSchool
• Manage/record/deposit deposits involving cash, checks, and electronic deposits
• Distribute Reports (Dept Budget-to-Actuals, Donor reports)
• Collaborating with (and receiving collaboration from) the Inventory Finance Specialist and other Finance staff on other financial tasks
• Cheerful attendance to other duties as assigned
• Support/Collaborate with finance team members to ensure accurate financial transaction recording

Position Requirements:

• Associate's degree or equivalent preferred
• Solid understanding of employment laws and regulations and the payroll process
• Well-organized
• Analytical mind
• Commercial and business awareness
• Excellent written and verbal communication skills
• Keen eye for detail and desire to probe further into data
• Ability to stick to time constraints
• Precise, edifying, and moderate speech
• Contribute to a collegial faculty across the school
• Sensitivity, confidentiality, and professionalism
• Punctuality and attendance
• Initiative and effort
• Adherence and loyalty to the school and ACA's mission and vision and adherence to all school policies.
• Excellent interpersonal, oral, and written communication skills
• Proven ability to work in a fast-paced and deadline-oriented environment
• Ability to develop positive and professional relationships with students, parents, and colleagues
• Creative problem-solving skills
• Eligibility to work in the United States
• Satisfactory background check is required by state law and Colorado Department of Education
• Ensure prompt, courteous, and superior customer service of the school's faculty, staff, administration, students and families

Physical Requirements:

• Must be able to lift up to 15 pounds
• Specific vision abilities required by this job include close vision requirements due to computer work
• Ability to stand, sit, and regularly use hands and fingers to operate a computer for an extended period

• The Board of Directors at ACACS has contracted with Minga Education Group (MEG) to provide employment services for all staff that work at locations within ACACS, including Ascent Classical Academy of Northern Colorado. Through this partnership, MEG provides ACACS with employment services, a personnel system for human resources, benefits, payroll services, and access to a 401(k) plan. For naming purposes, Minga Education Group is the employer.