Administrative Assistant for Real Estate Office

We’re looking for a driven and dedicated Real Estate Administrative Assistant to join our growing team. Your job will be to complete and file the appropriate paperwork for transactions, oversee important deadlines and notify clients when necessary, adhere to legal and tax withholding requirements, and coordinate schedules for final walkthroughs and other appointments. You’ll also work with the team to manage the production of all marketing materials and facilitate local events to foster connections with people in the community. Our ideal candidate has superb organizational skills, a knack for customer service, and a strong understanding of the real estate transaction process. Does this position interest you? Apply today!!

$30,000 - $50,000

• Fill out all appropriate paperwork and file in the customer database to assist the real estate team in closing deals
• Track important dates and time limits for transactions and notify relevant stakeholders as needed
• Coordinate schedules to ensure optimal open houses and final walkthroughs, travel arrangements, and general appointments
• Compile and distribute weekly/monthly reports and communicate key results to the rest of the team to ensure company goals are being met
• Participate in training sessions to improve skills with administrative tasks in the real estate industry

• Efficiently handle and respond to calls and emails
• Maintain organized files and assist in managing sales/escrows/closing processes
• Execute follow-up communication with clients via letters and emails
• Post new listings during weekly team meetings
• Manage business supply inventory and monitor weekly, monthly, and yearly goals
• Update client records in CRM (BoomTown) and handle all data entry and reports
• Coordinate necessary appointments, including open houses and final walkthroughs
• Ensure compliance with tax withholding processes and legal requirements
• Organize and support community outreach events to enhance our local presence
• Stay updated on website maintenance and track mileage
• Contribute to the improvement of office policies and procedures
• Backup computer files and continuously enhance real estate industry knowledge

• Real estate license preferred
• High school diploma or equivalent required
• Flexible working schedule to accommodate clients on nights and weekends
• Background in real estate is required for this position
• Communicates well, both verbally and written

• A valid Real Estate License is preferred for this job but is not required to apply
• Strong communication skills (phone and email)
• Computer literacy, including proficiency in Microsoft Office and CRM software
• Positive, enthusiastic, and solution-oriented mindset
• High school diploma or GED required
• Previous experience in the real estate industry is a plus
• Last but not least, be Teachable!

Join a team of humble, hard-working go-getters who embody a solution-focused attitude. At Ashley Delp Team and Dream Realty, we're not just changing the real estate game; we're revolutionizing it. Our core values prioritize selfless service to families and creating raving fans through the highest consumer experience. If you share our values and are ready for a rewarding career journey, we look forward to having you on board!