Job Purpose:

• Provide administrative support to the departments
• Manage the day-to-day operations of the office
• Provide customer service to clients and colleagues

Responsibilities:

• Answer phones and greet visitors
• Schedule appointments and meetings
• Prepare and process invoices and payments
• Work with vendors to resolve billing issues
• Prepare financial reports
• Assist with budgeting and forecasting
• Maintain files and records
• Order office supplies
• Other administrative tasks as needed

Experience and Expertise Required:

• High school diploma or equivalent
• 3-5 years of experience in an administrative role
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Strong accounting and financial skills
• Proficiency in Microsoft Office Suite
• Experience with Microsoft Excel and other accounting software
• Ability to work independently and as part of a team
• Attention to detail
• Customer service oriented

**Desired Qualifications:

• * Experience with accounting software
• * Ability to work independently and as part of a team
• * Attention to detail
• * Customer service oriented
• * Associate's degree or equivalent

Work Environment: Work is in a shared office setting. Communication and work is done with a variety of people, including other administrative assistants, executives, other department leaders and staff, clients, and vendors. The work environment may be fast-paced and demanding at times, with the need to multitask and prioritize tasks.

Physical Demands: The physical demands are typically minimal. However, there may be some lifting and carrying of light objects, such as files and office supplies. There may also be some sitting for extended periods of time.