This position is responsible for all the internal operations of AGCVA and the AGCVA Educational Foundation. This includes responsibility for overseeing all accounting functions including daily transaction processing, billing, payroll, membership dues billing, regulatory compliance, and internal control monitoring. This includes responsibility for the association management system and other software and technology systems used to serve members and the association. Further, the position is responsible for managing the headquarters office space as well as managing up to three individual staff members.

Essential duties and responsibilities

Responsible for accounting operations and overseeing administrative support functions for AGCVA, AGCVA Educational Foundation, and the AGCVA PAC.

• Oversee all accounts receivable, accounts payable, invoices, and payments.
• Prepares monthly, quarterly, and year-end financial reports as well as provides information as requested by Finance Committee, CEO, or other staff. Reports detail assets, liabilities, capital, revenue, and expenses.
• Prepares all schedules required by third party vendors, external accountants, and bankers.
• Completes financial analyses of cash flow, investment strategies, banking relationships, debt management, and so on. Develops and recommends improvements as appropriate to maximize use of cash and assets.
• Oversees and manages all district financial activity with association.
• Oversees and coordinates the preparation of annual budgets. Serves as lead staff for Finance Committee meetings in direct coordination with CEO. Conducts interim budget forecasts as directed.

Responsible for planning, developing, and implementing effective accounting strategies, policies, and procedures.

• Ensures effective financial internal controls for the association. Continually evaluates established policies and procedures, and updates or modifies policies and procedures as necessary. 
• Leads the development of financial goals consistent with the association’s strategic plan.
• Ensures that financial policies are in accordance with GAAP and updated as needed with evolving regulations, legal requirements, and industry trends.
• Ensures that external document submissions and filings are accurate and timely including those required to be submitted to the Virginia Department of Elections and Ethics Council for the AGCVA PAC.
• Coordinates tax reporting requirements. Works with external accountants to file all applicable tax returns. 
• Oversees the annual audit or financial review. Prepares Requests for Proposals for competitive auditor selection when appropriate. Cooperates with and assists external auditors as appropriate.

Responsible for human resources functions in coordination with CEO.

• Responsible for processing payroll with external vendor, including reports and remittances to federal and state agencies.
• Responsible for enrollment or deletion of employees on payroll and benefits as appropriate. Orients new employees on payroll, benefits, and accounting procedures.
• Monitors cost and administration of employee benefit programs and researches and implements changes as directed including insurance benefits. Researches and resolves benefit issues that arise.
• Processes employee bonuses and raises in accordance with employee agreements and at the direction of the CEO.

Responsible for the management of the association management system (AMS).

• Prepares and reconciles annual membership dues invoices.
• Provides annual database information for publication of membership directory.
• Leads annual membership verification process to update membership information in database.

Implements policies for and directs the storage, confidentiality and safety of association written and electronic records for all offices.

Supervise administrative team (Event Registration Coordinator, Bookkeeper & Officer Manager, and others as needed) by managing performance, setting goals, providing ongoing training, and maintaining open communication. 

Supervise Communications Manager by managing performance, setting goals, and maintaining open communication.