Description

Job Title:Accounting Specialist / Senior Associate, Accounting

Primary Work Location: New York City (Bronx, NY Office)

FLSA Classification: Exempt

Projected Salary Range: $70,000 - $90,000/year

Overview: Association for Energy Affordability (AEA) is a rapidly growing nonprofit energy services and training organization dedicated to achieving energy efficiency in buildings to foster and maintain affordable and healthy housing and communities. Energy consulting services are completed through AEA’s participation in a variety of federal, state, and local energy efficiency initiatives. AEA is a New York based organization, with over 20 years of industry experience and has been operating a West Coast office since 2010. For more information about AEA, see http://www.aea.us.org.

Position Summary: AEA West is seeking a highly organized and self-driven Accounting Specialist to join our tight-knit, talented team of “Energy Geeks”. The Accounting Specialist will be responsible for the day-to-day general tracking and processing of billing and expenses for the AEA West office. This position provides finance support to the Director and Program Managers regarding specific project information and general tracking procedures; research issues regarding specific transactions; and updates related files and tracking reports for budgetary purposes.

Please note: While this role would be supporting the West Coast team the roles location will be based out of our New York, Bronx office.

Responsibilities:

 The Accounting Specialist will:

• Perform a variety of finance support tasks including: tracking accounts payable and receivable, and working closely with the accounting department in NYC in the design/format of tracking sheet for budget and/or reimbursement-based contracts for expenses and income.
• Process billing and invoicing for all AEA West programs, ensure adequate supporting

documentation and adhere to tight deadlines for submission to designated parties.

• Coordinate with AEA’s central accounting department in NYC for timely submission and deadlines for vendor invoice/expense payment.
• Maintain organized vendor files, other expense documents and billing/income documents for

tracking, reporting and auditing.

• Reconcile on a periodic basis updated tracking sheet with AEA’s central accounting department in NYC.
• Perform accurate data entry and data management within the Salesforce platform, including

report preparation for billing, budgeting, and program management.

• Closely track and report on program budgets.
• Assist in managing timesheet submissions.
• Act as the primary point of contact with clients on all billing and on vendor matters.
• Provide general finance-related assistance to office staff as necessary

These job responsibilities may be revised over time to ensure the functional responsiveness of the

Accounting Specialist to AEA and Federal and California State program requirements.

Qualifications

Minimum Qualifications:

• Bachelor’s Degree from a 4 year accredited college, preferably in accounting, finance, economics, business administration or a related field
• 1-2 years of prior experience in related finance or accounting support role
• Salesforce experience (report generation, program data entry)
• Microsoft Office Skills (High proficiency in Excel)

Additional Desirable Qualifications:

• Organization, database experience, reporting skills, administrative writing skills, managing processes, time management and multi-tasking skills
• Strong mathematical and accounting skills
• Strong work ethic
• Attention to detail
• Problem-solving and critical thinking skills
• Communication skills
• Teamwork and collaboration skills

Must be able to legally work in the country where this position is located without visa sponsorship, although we may consider employment should there be a need for visa sponsorship.

AEA requires a COVID-19 vaccination for all employees. Therefore, all new employees are required to present proof of vaccination status upon hire unless they qualify for a medical or religious exemption.

EEO Non-Discrimination and ADA Reasonable Accommodation Statement:

Applicants are considered for all positions without regard to race, color, creed, religion, age, national origin, alienage or citizenship status, gender, sexual orientation, gender identity, marital or partnership status, disability, military status, veteran status, or predisposing genetic characteristics. AEA does not discriminate on the basis of physical or mental disability where the essential functions of the job can be reasonably accommodated. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. For more information on the physical requirements of this position and/or if you need reasonable accommodation for any part of the application and hiring process, please notify the agency at 510-831-6817 Ext-6817.

We maintain an inclusive culture where everyone feels safe to contribute and help us innovate and encourage people from diverse backgrounds to apply to our roles

TO APPLY: Interested applicants must submit a cover letter and resume to be considered. In your cover letter, please share examples of AEA’s past or current work that is most exciting to you and why.

You may find all our open positions at our Careers site here: https://aea.us.org/about/#careers

AEA offers excellent benefits, including medical/dental/vision, commuter plan, 401(k) w/matching contribution, generous PTO, educational assistance, hybrid work arrangement and many development opportunities.