We are hiring for an Accounting Specialist in Baltimore, MD!

Description:

• Manage the day-to-day administrative functions of the branch ensuring that corporate processes and local branch procedures are followed.
• Manage service dispatching and the creation of callback and preventative maintenance tickets.
• Maintain contact with customers, outside vendors and corporate headquarters.
• Create and issue purchase orders
• Conduct research, compile and generate reports.
• Coordinate branch facility maintenance and repairs as needed.
• Manage the service accounts receivable processes, which include maintenance, repair and billable invoicing; credit memos; and credit card payment vouchers.
• Provide statements for customers, manage unapplied cash/credits, and work with corporate finance to resolve AR issues.
• Maintain customer billing info in system including invoice settings, contacts, purchase/work orders, billing rates and discounts.
• Manage monthly construction accounts receivable processes, which include generation of AIA payment applications, schedule of values and waivers; entering billings into the system and customer portals, if applicable; and maintaining accounts receivable ledgers.
• Manage accounts payable process including maintaining packing list and invoice files, coordinating invoice approval and routing to corporate AP department.
• Manage and record PTO hours taken and ensure proper bi-annual and termination payouts.
• Approve time and attendance for direct reports and ensure adherence to Human Resources policies.

Additional Skills & Qualifications:

• 2 years of AP experience (within an accounting department for an organization)
• 2 years of experience handling processing payroll and purchase orders
• 2 years experience with Microsoft office including excel

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent
• Maintaining an inclusive environment through persistent self-reflection
• Building a culture of care, engagement, and recognition with clear outcomes
• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.