1 Administrative Associate Job in Arizona, AZ
ASU Career Services is Hiring an Administrative Associate Near Arizona, AZ
Job Family
Clerical & Admin Support
Department Name
The Design School
Full-Time/Part-Time
Full-Time
VP Code
EXEC VP/PROVOST
Scope of Search
Open
Grant Funded Position
This is not a grant funded position and is not contingent on future grant funding.
Salary Range
$22.00 - $24.03 per hour; DOE
Close Date
16-July-2024
Category
02
Essential Duties
- Provides administrative support to supervisor and professional staff in areas such as scheduling appointments and maintaining record-keeping systems; develops and maintains databases and/or spreadsheets; prepares special and recurring reports containing specialized or sensitive information.
- Assists with a variety of administrative duties with faculty; evaluations, Promotion and Tenure, Sabbaticals, etc.
- Assists and coordinate office operations support, maintain and update scheduling,
- Assists with department meetings and events.
- Maintains databases and prepares reports as needed.
- Performs varied administrative work unique to the work unit requiring initiative and independent judgment. Incumbents work independently under general direction.
- Monitors budget and account expenditures, maintains official records, and implements administrative policies.
- Handles problems and non-routine situations by determining the approach or action to take and interprets guidelines, procedures, policies and practices.
- Incumbents may have contact with high-level administrative offices requiring use of business vocabulary, tact, discretion and judgment.
- Provides office operations support such as preparing and composing confidential correspondence on own initiative, receiving visitors as well as screening and prioritizing mail.
- Coordinates staff and student employee recruitment activities including, but not limited to: interview, selections, appointment and/or promotion processes; initiates applicable Human Resource requests and/or forms, payroll, scholarship application/waiver, and student worker time sheets.
- Executes and coordinates office operations such as office moves, meetings, conferences, training, workshops, convocations, and/or special events; coordinates building an equipment maintenance requests; maintains keys and key log for department.
- Responds to inquiries by providing information requiring comprehensive knowledge of university policies and procedures; interprets administrative decisions and policies to other staff. Prioritizes and arranges meetings, conferences, and appointments for supervisor and professional staff; makes all necessary travel arrangements and itineraries; prepares and files travel authorization and travel vouchers for supervisor, staff, and/or guest lecturers; determines and prepares background materials as needed.
- Serves as liaison to faculty, staff, students, alumni and the general public in facilitating university programs, requests for information or complaints.
- May supervise of coordinate the activities of subordinate employees including orienting and training new staff and student employees. Performs other administrative duties as assigned.
Desired Qualifications
- Experience in PeopleSoft, working in higher education environment, Kenexa, and supporting EEO investigations.
- Experience in PeopleSoft, working in higher education environment, Kenexa
- Experience in organizing resources and establishing priorities.
- Experience in planning, organization, coordination of activities.
- Experience in establishing and maintaining effective working relationships.
- Effective communication skills.
- Experience in Microsoft Office (Excel; Outlook; Word; PowerPoint).Knowledge of office and administrative practices and principles.
- Knowledge of University and area/department applications and databases.
- Knowledge of the principles of exemplary customer service demonstrated through actively listening, acknowledging, and responding to every inquiry; taking ownership and resolving each concern or problem as appropriate; exhibiting professionalism and expertise in every interaction and engaging in professional development to meet expectations for service excellence.
- Experience in problem solving and decision making.
- Ability to stimulate changes in individual, institutional, and corporate behaviors to create a more sustainable environment.
- Ability to lead by example in communicating, participating and encouraging support of the institution’s sustainability programs.
- Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work.
- Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds.
- Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts.
- Ability to clearly communicate to perform essential functions.
The Herberger Institute comprises the School of Art; School of Arts, Media and Engineering; The Sidney Poitier New American Film School; School of Music, Dance and Theatre; The Design School; and the ASU Art Museum. With 130 degree and certificate options, and programs ranked top 20 in art, design, music, theatre, digital culture, film, dance and more, plus a top university art museum, a leading immersive media facility, and national and international partnerships, the Herberger Institute is a powerhouse of art, culture and design.
Our mission is to position designers, artists, scholars and educators at the center of public life and prepare them to use their creative capacities to advance culture, build community and imaginatively address today’s most pressing challenges.
The vision of the Herberger Institute is to advance the New American University by embedding designers, artists and arts-based inquiry at its core and throughout the communities it serves locally, nationally and internationally. With 7,000 students, more than 700 faculty members, and 130 program options, the Herberger Institute is committed to redefining the 21st-century design and arts school.
As part of Arizona State University, the most innovative university in the nation, the Herberger Institute seeks to drive and scale new ways for arts and design to have impact in our world. We invite you to join our work.
Values
- Creativity as a core 21st-century competency
- Design and the arts as critical resources for transforming our society
- Innovation, enterprise and entrepreneurship
- Interdisciplinary and transdisciplinary collaboration and research
- Social embeddedness
- Projecting all voices
- Excellence
Why work @ASU - https://cfo.asu.edu/why-work-asu
Total Compensation At ASU Is Defined As More Than The Salary Paid For The Valuable Work Performed To Support The Success Of Our ASU Students. It Includes
- Salary and wages paid
- Comprehensive package of affordable benefit plans and programs
- Access to world-class educational opportunities at deeply discounted rates
- ASU's total compensation estimator shows the approximate value of your overall compensation
Flexible work options
- Alternative work schedules can include four, 10-hour workdays in a workweek; a nine-day, 80-hour schedule over two workweeks for exempt employees only; and staggered start and stop times.
- Hybrid work is an arrangement where employees spend a minimum of 60% of their regular workweek at their primary ASU work location. Dean or vice president-level approval is required.
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.
ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco
Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.
Notice of Availability of the ASU Annual Security and Fire Safety ReportIn compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.
Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.
Employment Verification Statement
ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.
Background Check Statement
ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.
Fingerprint Check Statement
This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.
Instructions to Apply
Application deadline is 3:00PM Arizona time on the date indicated.
Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.
Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.
ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.
Only electronic applications are accepted for this position.
IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.
Job Summary
Full Time
$45k-56k (estimate)
07/04/2024
08/01/2024
The job skills required for Administrative Associate include Customer Service, Administrative Support, Scheduling, Microsoft Office, Planning, PowerPoint, etc. Having related job skills and expertise will give you an advantage when applying to be an Administrative Associate. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Administrative Associate. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Administrative Associate positions, which can be used as a reference in future career path planning. As an Administrative Associate, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative Associate. You can explore the career advancement for an Administrative Associate below and select your interested title to get hiring information.
If you are interested in becoming an Administrative Associate, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Administrative Associate for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Administrative Associate job description and responsibilities
Administrative associates perform advanced administrative duties for businesses and public and private organizations.
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Administrative Associates organize files, draft messages, schedule appointments, and help out other staff.
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use a computer to create spreadsheets, compose messages, manage databases, and whip up presentations, reports, and documents.
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They also use computers extensively to work with spreadsheets, create presentations and reports, and manage databases.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Administrative Associate jobs
Administrative Associate do routine clerical and organizational tasks.
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They are responsible for many clerical tasks to ensure the staff can communicate and work efficiently.
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Administrative Associate supports their coworkers and the office as a whole with a wide range of tasks, from everyday administrative tasks, to preparing documents and keeping records.
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Knowing how to coordinate an office.
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Attention to detail and organization.
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Step 3: View the best colleges and universities for Administrative Associate.
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