Job Summary

To support the efficient operation of the Operations Department by performing administrative tasks and coordination to obtain building permits.

Duties and Responsibilities/Essential Functions

• Permit Structurals:
  • Scrub contracts and confirm information with purchasing spreadsheets to ensure information is correct
  • Submit request with Lot Selection Sheet, Site Plan (if applicable) to all trades
  • Documents to be secured: Site plans, Roof Trusses, Floor Joists, Manual J, Soil report, and Health Permits
  • Create WMS schedule, and update completed milestones daily
  • Monitor and communicate with all trades to meet the WMS deadlines
  • Receive all documents and save to H drive
  • Track and update all dates on the New Permit Status Sheet
  • Track all issues that arise on New Permit Status Sheet
• Mark Up Plans for each permit
• Prepare permit paper/electronic applications and necessary documentation for County and the following documents if needed
  • Subwall applications
  • PWC & Culpepper: supply information to HVAC and plumber to pull their own permits
  • Spotsylvania: Complete Fast track forms process
• Permit Comments:
  • Address any county comments/rejections related to permit applications with assistance from Plan Manager and VP of Construction when needed
  • Monitor all comments to ensure timely turn around by all parties involved
  • Identify and track consistencies of county comments and report these findings with an emphasis on eliminating common rejection trends
• Monitor daily each county as they progress through the process of approving the permits. Communicate with county when you are seeing delays to ensure timely approval for permits
• Permit Starts
  • Ensure all building permits are approved to start to hit delivery windows
  • Excavation Documentation: Send Stake out and limit of clearing to trades
  • Upload approved docs to WMS
  • Turn all approved Starts Green
• In new jurisdictions that we are building in, contact county and document permit process.
• Create and maintain policies and procedures related to areas of responsibility
• Permit Schedule Templates: Regularly review and adjust schedules as necessary.
• Attend Weekly Company Meeting, and Daily Company and Operations Huddle
• Continuously review policies and procedures for improvement opportunities
• Permit Running as needed
• Complete Start Packages as needed
• Other duties as assigned

Support all Atlantic Builders Core Values

• Delighted Customers
• Passionately Learn and Grow
• Respect All Opinions
• Act with Urgency
• Give Back
• Have Fun and Celebrate
• Do It Right the First Time