Atlas is a nationwide leader in civil engineering, materials testing and geotechnical consulting services for environmental, industrial and infrastructure construction projects. Headquartered in Austin, TX, Atlas currently has over 3,500 employees with offices throughout the US, including Alaska & Hawaii. It’s no accident that Atlas creates a better experience for infrastructure and environmental projects. It’s how we are built – with the best people in the industry, with the reach and expertise to help at any and every step of the project, and with a heart-led approach that puts quality and safety at the center of everything we do. We’re just built to be better. We are a great company.
We are seeking an Office Administrator to join our Fridley, MN team! Come join us!
Job responsibilities include but are not limited to:

• Monitor and recognizing revenue and profitability on project related work.
• Data entry and data entry supervision of vendor invoices, daily field staff production, new vendor and client set ups, miscellaneous cost entries.
• Project Maintenance including setting up, invoicing, confirming budgets and contract adherence, maintaining accounting files.
• Review/report status of accounts receivables and status of unbilled invoicing.
• Willingness to work cooperatively with and assist professional/field staff to support daily needs.
• Composing correspondence to assist Branch and Division Managers and provide informational notices to branch employees. Assist Project Managers with client requirements as requested.
• Compile basic/routine financial reports for Management Team.
• Address routine inquiries and support daily office functions.
• Work with Corporate HR department to ensure policies and procedures are followed. Assist in the new hire onboarding and termination processes. Maintain and update safety training system with current employee data.
• Manage sensitive business communications, data, and other information with professionalism, confidentiality, and discretion, both internally with employees and externally.
• Manage purchasing for office, project, and safety supplies.
• Provide accounting support to include filing, copying, data entry and spreadsheet maintenance.
• Marketing support, special projects and other tasks as required.

Minimum Requirements:

• Associate or bachelor’s degree preferred in accounting, business, teaching, or related field
• Minimum 3-4 years relevant experience
• Ability to maintain confidentiality
• Ability to work independently as well as collaboratively
• Exceptional organizational and multi-tasking skills
• Good reasoning, mathematical, organizational, and customer service skills
• Ability to be in-office daily. Any remote work would be limited and require prior approval.

Technical Requirements:

• Experience with BST, Deltek or similar accounting software preferred
• Online vendor / purchasing systems, and general office administration support
• Proficiency in Microsoft Office products (Word, Excel, Teams, and Outlook)
• Detail oriented with strong analytical and creative problem-solving skills,
• Strong oral and written communication skills
• Understanding of billable time, project, and office budgeting

Other Miscellaneous Qualities:

• Report writing, peer reviewing, and senior reviewing experience
• Experience working within and understanding state environmental regulations and guidelines
• State of Minnesota Notary or ability to obtain

Benefits:
Atlas offers a comprehensive benefit program to meet the diverse needs of our employees. Depending on your employment status, Atlas benefits include health, dental, vision, life, AD&D, voluntary life / AD&D, disability benefits, leaves of absence, 401k, paid time off, paid holidays, employee assistance program, educational assistance program.
Who We Are:
We strive to be the most sought-after infrastructure and environmental solutions company, known for our unique, values-driven approach and brought to life by the industry’s most exceptional people.
Atlas provides professional testing, inspection, engineering, environmental and consulting services from more than 100 locations nationwide. We deliver solutions to both public and private sector clients in the transportation, commercial, water, government, education and industrial markets.
With a legacy of providing consistent quality and results, Atlas creates a better experience at every stage of an infrastructure project. We connect the best experts in the industry to deliver value from concept to completion and beyond. This means doing everything our clients expect and then raising the expectations in a way that only our people can.
Our Values:
Life: We enhance quality of life. We value people and safety above all else.
Heart: As our hallmarks, we act with compassion, empathy and respect.
Trust: We work together as partners, doing what we say with full accountability.
Mastery: Always striving for the highest quality, we ensure greatness inspires all our work.
Diversity, Equity & Inclusion are at the core of our purpose & values:
We are committed to enhancing the lives of our employees, customers, shareholders, and the communities where we live and work. We believe in our heart-led approach and place a strong focus on conducting our business in an ethical, compassionate, and respectful way. Through our Diversity, Equity & Inclusion Program, we seek to hire, develop, and promote a talented and diverse team of professionals nationwide. We believe in leveraging the power of our different backgrounds, beliefs, perspectives and capabilities to create value for our company and our communities. Our values of Life, Heart, Mastery and Trust are the principles by which we operate, the character of our people, and the culture of our organization. We’re Stronger Together.
Atlas EEOC Statement
Atlas is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Atlas makes hiring decisions based solely on qualifications, merit, and business needs at the time. For more information, read through our EEO Policy https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf