ABOUT AUSTIN REGIONAL CLINIC:

Austin Regional Clinic has been voted a top Central Texas employer by our employees for over 10 years! We are one of central Texas’ largest professional medical groups with 25 locations and we are continuing to grow. We offer the following benefits to eligible team members: Medical, Dental, Vision, Flexible Spending Accounts, PTO, 401(k), EAP, Life Insurance, Long Term Disability, Tuition Reimbursement, Child Care Assistance, Health & Fitness, Sick Child Care Assistance, Development and more. For additional information visit https://www.austinregionalclinic.com/careers/

PURPOSE

This position is an integral part of the Human Resources team. Provides administrative/clerical support to one or more areas of Human Resources including, but not limited to benefits, compensation, personnel records, recruiting, etc. Carries out all duties while maintaining compliance and confidentiality and promoting the mission and philosophy of the organization.

ESSENTIAL FUNCTIONS

• Promptly answers and responds to, or routes as appropriate, calls received on the main Human Resources telephone line.
• Completes written and verbal verifications of employment. Maintains verification of employment files.
• Accurately enters employee new hire data and employee changes into HRIS
• Reviews and processes new hire information from onboarding into the HRIS.
• Meets all new hires in person on a bi-weekly basis to review and verify I-9 documents. Completes required I-9 forms in HRIS system.
• Verifies social security numbers and names for new hires.
• Tracks and assists with current employee employment authorizations throughout the year.
• Requests assistance from management regarding I-9s and/or employment authorizations when questions or issues arise.
• Processes employee name changes and Provider address changes in HRIS and notifies appropriate parties.
• Provides outstanding customer service to internal and external customers.
• Maintains personnel files, including creation of new files, ongoing maintenance of existing files, scanning, handling of files for terminated employees, and merges files received from management. Requests files that are offsite as needed. Audits files annually.
• Orders and distributes services awards. Sends report of service awards to Marketing on a quarterly basis.
• Distributes and scans mail and incoming faxes.
• Orders office supplies as needed or requested.
• Maintains and tracks background checks and drug screens.
• Orders and tracks floral arrangements sent on behalf of organization.
• Orders and distributes new and replacement name badges.
• Orders printer supplies. Places service calls and ensures timely resolution. Returns used supplies to vendor.
• Places and tracks completion of facilities requests for department.
• Adheres to all company policies, including but not limited to, OSHA, HIPAA, compliance and Code of Conduct.
• Regular and dependable attendance.
• Follows the core competencies set forth by the Company, which are available for review on SharePoint.

OTHER DUTIES AND RESPONSIBILITIES

• Runs and emails reports.
• Assists department team members with special projects, distributions, events, etc.
• Performs other duties and projects as assigned.

QUALIFICATIONS

Education and Experience

Required: High school diploma or GED. Two (2) or more years of administrative/clerical experience.

Preferred: Some college coursework helpful. Experience performing Human Resources related functions strongly preferred.

Work Schedule: Monday through Friday from 8am to 5pm.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person