Administrative Assistant Automation Personnel Services is seeking a skilled and experienced Administrative Assistant for a leading manufacturer of industrial radiography equipment and gamma-sealed source provider, located in St.

Rose. Our client is a pioneering company in the industrial radiography sector, dedicated to providing top-notch gamma-sealed source equipment.

If you are an experienced Administrative Assistant looking for a new opportunity, we encourage you to apply today! Pay Rate $18-$20 per hour depending on experience

Schedule and Hours

Monday through Friday7 : 00 AM 4 : 00 PM

Administrative Assistant Duties and Responsibilities

• Manage telephone system operations, including transferring or disconnecting calls to the answering service, reviewing and addressing messages each morning, and professionally handling and directing incoming calls to the appropriate personnel.
• Welcome visitors, ensure they sign in, and notify relevant departments of their arrival, ensuring they are properly escorted.
• Collect mail from the Business Park Post Office, date stamp, and distribute it to the relevant departments or personnel.
• Stamp and encode Accounts Payable invoices with an Approval stamp.
• Purchase and manage postage for company mail and the postage machine.
• Copy and distribute all incoming faxes, maintaining organized files for both incoming and outgoing faxes by month and filing them appropriately.
• Deliver outgoing mail to Business Park mailboxes at the end of each workday.
• Build and sustain strong relationships with both domestic and international vendors.
• Prepare purchase orders, solicit bids, and process requisitions efficiently.
• Collaborate with the production manager and facility staff to address purchasing needs for inventory, tooling, equipment, and research and design projects.
• Verify and adjust pricing in the Inventory system as required.
• Oversee shipments to ensure timely and intact delivery of goods.
• Work with Quality Assurance to address any rejected materials.
• Resolve vendor-related issues promptly and effectively.
• Scan and file orders, invoices, and related documents systematically.
• Copy manuals, booklets, and packets as needed.
• Order and maintain office supplies, ensuring optimal inventory levels and organization of the supply cabinet.
• Ensure a consistent supply of leak test kits.
• Process ASM Rework paperwork accurately.
• Scan and email customer invoices and statements.
• Make bank deposits as required.
• Provide support to the Bookkeeper, Director, Vice President, and Managers.
• Perform additional duties as assigned to support office operations.

Administrative Assistant Qualifications and Requirements

• High School Diploma is required.
• Knowledge of modern office practices and procedures
• Ability to secure and maintain NRC clearance and meet requirements of drug free workplace policy.
• Ability to obtain certifications, as appropriate, to improve work functions and others that are deemed necessary or added to the training and certification matrix.
• Requires sitting, standing, bending, reaching, walking, and a normal range of hearing and vision.
• Ability to function in a team setting cooperating with others without disruptive or counterproductive conflict with others.

Treat others with respect.

Detail oriented with ability to focus in disciplined manner on task with accuracy and repeatability.

Job Type

Full time, Temporary to Hire

• Benefits Weekly Pay
• 401(k) retirement plan
• Medical, dental, vision, short-term disability and life insurance
• 5 paid Vacation Days after 1 year of continuous service (paid as a service bonus)
• 6 paid Holidays after 1500 continuous hours of service within a calendar year
19 hours ago