The Office and HR Coordinator reports to the HR Manager and plays a pivotal role in ensuring the smooth functioning of administrative and organizational tasks within our organization. This position will play a dual role, dedicating time between both office coordination and Senior Leadership support. Our ideal candidate is professional, honest, respectful, reliable, patient, approachable and able to work well within a talented and diverse work family. The Office and HR Coordinator must have the ability to maintain confidentiality, be detail-oriented and most importantly, have a positive attitude.

Responsibilities include:

• Front Office:
  
  • Coordinates day-to-day office operations, including supply inventory, equipment maintenance (copiers etc.), and specific vendor relationships
  • Coordinates office and conference room / meeting space logistics and ensures a clean, organized, and efficient workspace
  • Serves as the primary point of contact for office related inquiries and issues
  • Greeting our visitors in the front office
  • Answering the phone and routing incoming calls
  • Managing incoming and outgoing mail, including distributing mail to the appropriate recipients
• Human Resources:
  
  • Assist with the recruitment processes, including prescreening candidates, scheduling interviews, reference checking, responding to applicants and maintaining HR databases with accurate information.
  • Supports HR initiatives, such as employee engagement activities, and company events
  • Assist in the preparation and distribution of HR communications such as company newsletters and event announcements
  • Manages the inventory of product seconds according to our seconds policy
  • Maintains records of multiple HR-related metrics such as employee onboarding progress and temporary labor hours worked
• Office Support:
  
  • Administrative tasks for various departments
  • Support the account services team by placing food orders for and picking up customer lunches
  • Senior Leadership:
  • Track and manage expense reports for Senior Leadership, ensuring timely submission and accuracy
  • Create and edit presentations, reports, and other documents as needed
  • Coordinate communication and logistics for offsite meetings, retreats, and other events
  • Provide administrative support to Senior Leadership, including scheduling, and other duties as assigned

Experience and skills required:

• proficient with Microsoft Office
• organized with excellent interpersonal skills
• willing to learn new skills and duties
• excellent attention to detail and flexible in work tasks
• ability to adapt to the current needs of the organization

Job Opportunities

The most important attribute for working successfully at Autumn Harp is the ability to work harmoniously with other people, specifically to create a positive work environment. We offer a desirable and respectful workplace, competitive compensation and generous benefits - including paid time off, holiday pay, medical, dental, vision, disability, life insurance, accident insurance, critical illness, flexible spending accounts, 401k with employer match, profit share, a free gym membership and more! Explore job opportunities at Autumn Harp below

Click here to download a job application or fill out an application online

Employment Applications, Résumés, and Cover Letters stating interest in an open position can be sent to:

Autumn Harp
Human Resources
26 Thompson Drive
Essex Junction, VT 05452
jobs@autumnharp.com
Fax: 802-857-4601