Autumn Harp Inc is Hiring an Office and Human Resources Coordinator Near Junction, VT
Job DescriptionThe Office and HR Coordinator reports to the HR Manager and plays a pivotal role in ensuring the smooth functioning of administrative and organizational tasks within our organization. This position will play a dual role, dedicating time between both office coordination and Senior Leadership support. Our ideal candidate is professional, honest, respectful, reliable, patient, approachable and able to work well within a talented and diverse work family. The Office and HR Coordinator must have the ability to maintain confidentiality, be detail-oriented and most importantly, have a positive attitude. Responsibilities include:
Front Office:
Coordinates day-to-day office operations, including supply inventory, equipment maintenance (copiers etc.), and specific vendor relationships
Coordinates office and conference room / meeting space logistics and ensures a clean, organized, and efficient workspace
Serves as the primary point of contact for office related inquiries and issues
Greeting our visitors in the front office
Answering the phone and routing incoming calls
Managing incoming and outgoing mail, including distributing mail to the appropriate recipients
Human Resources:
Assist with the recruitment processes, including prescreening candidates, scheduling interviews, reference checking, responding to applicants and maintaining HR databases with accurate information.
Supports HR initiatives, such as employee engagement activities, and company events
Assist in the preparation and distribution of HR communications such as company newsletters and event announcements
Manages the inventory of product seconds according to our seconds policy
Maintains records of multiple HR-related metrics such as employee onboarding progress and temporary labor hours worked
Office Support:
Administrative tasks for various departments
Support the account services team by placing food orders for and picking up customer lunches
Senior Leadership:
Track and manage expense reports for Senior Leadership, ensuring timely submission and accuracy
Create and edit presentations, reports, and other documents as needed
Coordinate communication and logistics for offsite meetings, retreats, and other events
Provide administrative support to Senior Leadership, including scheduling, and other duties as assigned
Experience and skills required:
proficient with Microsoft Office
organized with excellent interpersonal skills
willing to learn new skills and duties
excellent attention to detail and flexible in work tasks
ability to adapt to the current needs of the organization