NAVWAR Executive Assistant & Director of Operations/ACTR Support (Mid-level)

At AVIAN (pronounced *a-v-yin*) we believe in the extraordinary potential of every individual. As an employee owner at AVIAN, you will find that we have cultivated an employee-first mentality. By prioritizing talent over experience, we ensure that every hire we make is as unique as the position that they will be filling.

Here on our team, we embrace new challenges and focus on continuous learning which fosters growth mindsets in all our employee owners; whether you are joining the workforce for the very first time or if youre a seasoned professionals who has their eyes set on retirement.

Our commitment to providing our customers and employees with an unmatched experience sets us apart. We believe that every team member has a stake in the success of AVIAN, and we strive to ensure that each member of our team knows that their contributions matter. You can be sure as an employee owner you will celebrate both your individual and our collective triumphs.

Taking care of each other is a cornerstone of the AVIAN philosophy. Being part of the AVIAN team means being part of a team that takes pride in being expansive in our community because our impact doesnt stop in the workplace. We actively engage in community initiatives, empowering our employees to make a meaningful difference.

We believe that employee investment shouldnt be a one-way street, so we offer benefits that normalize balancing mental wellness and family time with work responsibilities. From Flexible Time Off to Wellness Reimbursements we want all our team members to achieve the highest levels of life/work balance.

AVIAN - where creative, talented minds flourish, and where proactive, productive, proficient professionals feel valued.

• Provide administrative support to a NAVWAR Competency Lead, Deputy Competency Lead, and Director of Operations to support day-to-day functions of the Program Management and Acquisition Office. Support government leadership with exceptional organizational and communication skills.
• Oversee schedules, manage calendars, appointments, meetings and engagements, and travel arrangements with accuracy.
• Plan internal and external engagements, including meetings, conferences, and events.
• Assist in the development of briefing material and drafting documents in accordance with Navy Correspondence Manual guidelines.
• Coordinate, monitor, and execute data calls to gather inputs from both internal and external stakeholders. Consolidate and communicate information from data calls to government leadership for further action.
• Provide Assistant Customer Technical Representative (ACTR) support and serve as the first point of contact for all Information Technology (IT) matters, questions, and troubleshooting.

• Must have a Active Secret Department of Defense security clearance.
• Due to the sensitivity of customer-related requirements, U.S. Citizenship is required.
• Minimum of 3 years NAVWAR programmatic and/or administrative experience with duties including:
  • Managing incoming and outgoing communications at the Program Manager-level.
  • Facilitating meetings by creating agendas, compiling documents, and assisting with presentations and briefs.
  • Attending meetings to record minutes and monitor follow-up action items to completion.
• Experience with NMCI (NIPRNet and SIPRNet) accounts and IT troubleshooting for PC desktops, Multi-Function Devices, and printers.
• Proficient with Microsoft Office Suite, including SharePoint and Teams.
• Ability to interact effectively with individuals at all levels to assist in the planning and coordination of activities with other NAVWAR and Navy organizations.
• Experience managing multiple activities with different clients, including changing priorities and short turn-around timelines.
• This position requires a candidate that can fulfill on-site reqirements in San Diego, California.
• The pay range for this position is $75,000-$85,000 depending on experience.

AVIAN is a service-based organization. As an equal opportunity employer, our policy of business is to seek the most qualified candidate for each talent opportunity without regard to race, creed, color, sex, age, religious belief, marital status, national origin, ancestry, sexual preference, physical or mental handicap, lawful political affiliation or veterans status.