ESSENTIAL DUTIES AND RESPONSIBILITIESinclude the following, but are not limited to:

• Responsible for supporting department billing and employee attendance report
• Answers and transfers phone calls, screening when necessary
• Welcomes and directs visitors and clients
• Maintains filing systems as assigned
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed
• Respond to and resolve administrative inquiries and questions
• Processes required paperwork for employee transfers, changes in job classification, salary increases, and other related employment matters
• May assist with the preparation of human resource reports such as attendance, new hire, and turnover reports
• Prepares purchase orders for the human resource office
• Email every month for ID Renewals
• Go over the monthly quarterly report with the Operations Manager to make sure we are up to date and all IDs are turned in when resigned
• Performs other related duties as assigned

Supervisory Responsibilities:

• May direct the work of clerical employees in lower job classifications
• May assist in training newly hired clerks and administrative assistants

QUALIFICATIONS

EDUCATION, LICENSE, and/or CERTIFICATION

• Must possess at least a high school diploma or equivalent

EXPERIENCE and/or KNOWLEDGE

• Proficiency in Microsoft Office Suite (PowerPoint, Word, and Excel skills)
• Minimum 2 years of previous administrative support experience

SKILL and/or ABILITIES

• Ability to speak and understand Spanish / English
• Demonstrated ability to read and understand the documented processes and procedures needed
• Must be able to maintain internal confidentiality
• Ability to plan, organize, and implement in a dynamic environment
• Excellent writing and communication skills including interpersonal, negotiation, and conflict-resolution abilities
• Strong self-organization and self-management skills, with an emphasis on self-initiation and follow-through
• Must be able to obtain a SIDA Badge from the airport
• Must pass a pre-employment drug screen and background check.

TRAVEL

Negligible

PHYSICAL ACTIVITIES AND REQUIREMENTS OF THIS POSITION

Physical Demands

The physical demands described here are those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. This position requires the incumbent to be able to speak and be understood, hear, and comprehend the English language, stand for long periods of time, be able to lift approximately 50 pounds, be able to relocate in the event of an emergency, and have a neat and professional appearance.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines

EEOC

Grupo Eulen is an equal opportunity employer and will consider all applicants without regard to race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, and all other protected classes recognized or any other characteristic protected under applicable federal, state, or local law