Secretary - General, Elementary School (40 Hrs) JobID: 5418
Position Type
Support/Secretary
Date Posted
6/28/2024
Location
Pine Tree Elementary
Date Available
7/15/24
Closing Date
Until Filled
Additional Information: Show/Hide
Primary Job Functions: Supports the administrators and other personnel by applying secretarial practices.
Salary Lane: SEC2G - Hourly pay starting at $19.68 commensurate with school experience.
Assigned Workday Calendar: 206 days (School Year Days)
Status: Full-Time (40 Hours per Week)
Schedule: Monday - Friday
Full-Time Benefits: Eligible for medical, dental insurance as well as supplemental benefits such as vision, life insurance, disability, etc. Eligible for PERF Retirement.
Paid Time Off Benefits: Eligible
Holiday Pay: Not Eligible
Qualifications

• Education: A high school education is required. Advanced training is preferred.
• Skills and Knowledge: Human relations, secretarial practices, Microsoft word processing and data processing and machine operation.
• Experience: None is required, but office experience is preferred.
• Certification: None is required, but certification through training and professional associations is desirable.
• Other: Ability to maintain a positive relationship with pupils, staff, parents, and the community.

Essential Functions

• Daily Tasks
• Answer phones and distribute messages to teachers/staff.
• Assist at counter with visitors, teachers, and students.
• Enroll and/or withdraw students; post information to books and enter in Columbia System.
• Write book rental receipts; post information and notify teachers.
• Operate bookstore; sell and restock items.
• Assist in Nurse's office.
• Distribute mail and packages.
• Collect attendance slips; make corrections and post.
• Enter daily attendance in Columbia System.
• Process bus passes, early dismissals, and tardy slips for students.
• Prepare daily announcement form.
• Weekly Tasks
• Report new enrollees/withdrawals to Principal.
• File permission notes from parents.
• Process student cross reference list.
• Nine Weeks Tasks
• Check nine weeks attendance with teachers.
• Process attendance report from the computer.
• Forward nine weeks attendance report to Central Office.
• Process attendance letters to parents of excessive absentee students.
• Monthly Tasks
• Inventory bookstore supplies.
• Inventory office supplies.
• Prepare free and reduced lunch report.
• Prepare monthly activity calendar and submit to Superintendent's Office.
• Yearly Tasks
• Process year-end inventory by May 15 for Principal.
• Receive money and orders for yearbooks and pictures; post to records.
• Process and assemble handbooks for faculty and students.
• Write book rental receipts for all students after kindergarten orientation.
• Assist with kindergarten pre-registration in May.
• Process class lists.
• Compile list of book fees due and send necessary letters.
• Request new student information from appropriate school.
• Send withdrawn student records to new school.
• Help with teacher check-out at end of school year.
• Process end-of-year reports and forward to Superintendent's Office.
• Process new student permanent cumulative folders.
• Process bus request for field trips, verify bus number and driver assigned and submit copy to teachers.
• Assist Principal with pre-arranged absence requests and inform appropriate teacher.
• Assist Principal with building usage applications and record dates on calendar.
• Process discipline reports and Saturday School reports.
• Process news release to newspapers.
• Assist Principal with NCA report.
• Be an example of exemplary adult behavior for students.
• Project a genuine care and concern for all students.
• Other duties as requested by Principal.

Physical Demands
While performing the duties of this job, the employee is regularly required to sit, stand, and use hands to handle or feel objects, tools, or controls and talk or hear. The employee frequently is required to walk, reach with hands and arms, climb, balance and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance, vision, color vision, peripheral vision, depth perception, and the ability to focus.
Avon Community School Corporation does not discriminate on the basis of race, religion, color, sex, national origin, age, disability, sexual orientation, genetic information, or veteran status in admission to its programs, services, or activities, in access to them, in treatment of individuals, or in any aspect of their operations. The Avon Community School Corporation also does not discriminate in its hiring or employment practices.
This notice is provided as required by Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, the Age Discrimination Act of 1975, and the Americans with Disabilities Act of 1990. Questions, complaints, or requests for additional information regarding these laws may be forwarded to the designated compliance coordinator.
Ms. Kristin Williams
Director of Human Resources
7203 E. US Highway 36
Avon, IN 46123
(317) 544-6000