Shift: Part Time 9am-1pm or Flexible to discuss.

JOB DESCRIPTION

We are seeking a highly organized and proactive individual to join our team as an Office Administrator. In this role, you will provide administrative support to our management team while ensuring the smooth operation of our office. The ideal candidate will be resourceful, detail-oriented, and capable of handling multiple responsibilities in a fast-paced environment.

Responsibilities: Office Administration:

• Oversee the day-to-day operations of the office, including managing supplies, equipment, and facilities.

• Coordinate office maintenance and repairs as needed, ensuring a safe and comfortable work environment.

• Implement and maintain office policies and procedures to optimize efficiency and productivity.

Administrative Support:

• Assist with various administrative tasks, such as managing correspondence, filing documents, and maintaining records. Handle printing, faxing, mail/overnight packages, and email/messages.

• Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of the filing system and contacts database.

• Handle incoming calls and emails, directing inquiries to the appropriate person or department.

• Organize and schedule meetings, appointments, and events, ensuring timely communication and coordination.

  triage mail; maintain e-mail and other address directories.

  Event Coordination:

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• Coordinate company events, meetings, and conferences, including logistics, catering, and materials preparation.

• Assist in planning and executing special events, such as employee appreciation events and team-building activities.

  Communication and Coordination:

• Facilitate communication and coordination between departments, teams, and external partners as needed.

• Liaise with vendors, suppliers, and service providers to ensure timely delivery of goods and services.

  EXPERTISE AND QUALIFICATIONS

• Bachelorʼs degree in business administration or related field preferred.

• One to three years prior experience in administrative support,

• Excellent computer skills, including Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel).

• Exceptional writing, editing, and proofreading skills.

• Familiarity with corporate settings and the financial fintech industry is a plus.

• Excellent organization and time-management skills with clear communication and interpersonal skills. Can interact

  professionally with individuals at all levels.

• Ability to maintain confidentiality and handle sensitive information with discretion.

• Flexibility to adapt to changing priorities and work independently with minimal supervision.