Administrative Assistant II
Los Angeles, CA
6 Months

Description:

Job Accountabilities:
- Provide administrative support to the Student Affairs Office, including document preparation, data entry, and managing correspondence.
- Performs administrative duties associated with scheduling and coordinating meetings and planning events for the Student Affairs Office. Arranges with vendors for services, prepares agendas, gathers, and organizes supporting information, and oversees production and distribution of related materials. Attends functions to ensure satisfactory outcome. Records meeting minutes and summarizes for typing and distribution.
- Support the execution and management of various projects within Student Affairs, including new student orientation, final exams, student wellness programming, academic services, and diversity, equity, inclusion and belonging projects.
- Serve as front desk ambassador, greet guests, and provide information to students.
- Maintain confidential student records and assist with the reporting requirements for various Student Affairs reporting obligations.
- Support budget tracking and expense processing for office initiatives and events.
- Assists in maintaining office equipment and purchases.
- Research information, as requested, and relay official interpretations. Maintains currency on revisions to department, school, and/or university policies and procedures.
- Supervises student workers, as assigned. Schedules, assigns, and prioritizes workloads. Sets appropriate deadlines. Ensures timely completion of unit's work.
- Other duties as assigned.

The ideal candidate will:
- Be a proactive, detail-oriented individual who thrives in a dynamic, collaborative environment.
- Demonstrate sound judgment and attention to detail and grammar inaccuracies.
- Exhibit exceptional organizational and time management skills; be capable of effectively prioritizing and executing tasks to support the operations of the office.
- Possess excellent verbal and written communication skills, essential for managing correspondence and interacting with a diverse community of students, faculty, staff and visitors.
- Be comfortable serving as the first point of contact at the front desk, demonstrating warmth, professionalism, and a helpful attitude.
- Have prior experience in a Student Affairs office (preferred but not mandatory)

Preferred Qualifications:
- Bachelor's degree preferred; relevant experience may substitute for education.
- Strong organizational and time management skills with an ability to prioritize tasks effectively.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite and experience with database management.
- Demonstrated ability to work collaboratively in a dynamic team environment.
- Experience in an educational setting is a plus.