Administrative Services / Clerical - Planning Administrative Associate

Mobile, AL

6Months

Coupa systems experience is required, SAP systems experience is highly preferred but not required (Ideal candidate would have both systems experience)

ISN systems experience is preferred, but can be trained onsite if they don't have experience.

Candidates are required to have a strong Procurement background- purchase orders / writing SOWs / managing vendors and parts / contracts / fixed bids / accruals, etc.

Job Duties :

• Enter requisitions on behalf of mill support team for MRO, services, capital equipment and operating supplies.
• Work with Mill Stores team to transport parts and equipment to final location in the Mill
• Secure parts staging areas in the mill and stage parts for capital projects
• Reconcile bill of materials (BOMs) to part received prior to installation to ensure all parts received
• Work with appropriate procurement personnel to help expedite parts, find alternate parts, submit invoices and address any service issues
• Ensure contractors scheduled to come on site are approved in the ISN system and work with them to address any issues prior to arrival date.
• Complete contractor safety orientation with contractors prior to starting a new job
• Work with appropriate procurement personnel to proactively vet suppliers by category following procurement processes and procedures to ensure supply continuity at the Mill level
• Pull daily report of parts pulled from Stores to ensure warranties are executed as available
• Work with Mill host to complete contractor evaluations after completion of a job
• Complete capital project Project Spend Report (PSR) monthly to forecast spending and budget
• Work with Mill Finance manager to forecast monthly expense spending
• Implement Mill cost controls to ensure cost center owners approve spend before requisitioning

Qualifications :

• Excellent communication and interpersonal skills
• Ability to work with or experience in a Procurement / Purchasing role, preferably experience in a Mill location
• Experience working with contractor services (electrical, mechanical, HVAC, engineering)
• Experience writing scope of work (SOW)
• Understanding of different types of purchase contracts (T&M, Fixed Cost, GMax, Cost ) and when to use each type
• Knowledge of how to read a bill of materials and validate parts received match
• Experience working with vendor front offices to resolve issues (safety training, invoicing, quality of services, etc)
• Coupa systems experience is required, SAP systems experience is highly preferred but not required (Ideal candidate would have both systems experience)
• Ability to work with corporate functions (US and International)
• Basic understanding of finance principles (authorized, committed, spent, NPV, ROI)

Last updated : 2024-06-04