Planning Administrative Associate

Mobile, AL

Months

Position is located ONSITE- either am-pm or am-pm, Monday-Friday. (position goes until the end of , if contractor performs well there is a chance for them to be extended an additional months)

Candidates are required to have a strong Procurement background- purchase orders / writing SOWs / managing vendors and parts / contracts / fixed bids / accruals, etc.

Coupa systems experience is a MUST, SAP experience is highly preferred but not required (ideal candidate would have both)

ISN systems experience is preferred, but can be trained onsite if they don't have experience.

Job Duties :

• Enter requisitions on behalf of mill support team for MRO, services, capital equipment and operating supplies.
• Work with Mill Stores team to transport parts and equipment to final location in the Mill
• Secure parts staging areas in the mill and stage parts for capital projects
• Reconcile bill of materials (BOMs) to part received prior to installation to ensure all parts received
• Work with appropriate procurement personnel to help expedite parts, find alternate parts, submit invoices and address any service issues
• Ensure contractors scheduled to come on site are approved in the ISN system and work with them to address any issues prior to arrival date.
• Complete contractor safety orientation with contractors prior to starting a new job
• Work with appropriate procurement personnel to proactively vet suppliers by category following procurement processes and procedures to ensure supply continuity at the Mill level
• Pull daily report of parts pulled from Stores to ensure warranties are executed as available
• Work with Mill host to complete contractor evaluations after completion of a job
• Complete capital project Project Spend Report (PSR) monthly to forecast spending and budget
• Work with Mill Finance manager to forecast monthly expense spending
• Implement Mill cost controls to ensure cost center owners approve spend before requisitioning

Qualifications :

• Excellent communication and interpersonal skills
• Ability to work with or experience in a Procurement / Purchasing role, preferably experience in a Mill location
• Experience working with contractor services (electrical, mechanical, HVAC, engineering)
• Experience writing scope of work (SOW)
• Understanding of different types of purchase contracts (T&M, Fixed Cost, GMax, Cost ) and when to use each type
• Knowledge of how to read a bill of materials and validate parts received match
• Experience working with vendor front offices to resolve issues (safety training, invoicing, quality of services, etc)
• Coupa systems experience is required, SAP systems experience is highly preferred but not required (Ideal candidate would have both systems experience)
• Ability to work with a variety of mill functions (engineering, maintenance, operations)
• Ability to work with corporate functions (US and International)
• Basic understanding of finance principles (authorized, committed, spent, NPV, ROI)
1 day ago