5 Administrative Assistant - Investment Banking Jobs in Charlotte, NC
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Administrative Assistant - Investment Banking
$46k-58k (estimate)
Full Time | Retail
5 Days Ago
Baird is Hiring an Administrative Assistant - Investment Banking Near Charlotte, NC
Global Investment Banking - Talent AssistantGlobal Investment Banking (GIB) seeks an Administrative Assistant to assist the GIB Talent Director of Support Staff and act as a crucial support. Join us and explore why we have been honored as a Fortune Best Place to Work for 21 years in a row!
As an Administrative Assistant, you will partner with the GIB Operations Teams to efficiently onboard new hires, coordinate staff meetings and events, maintain the GIBWeb-Admin page, and org chart. Additionally, you will support the Talent Director managing a complex schedule with competing priorities, arrange travel and process business expenses.
Success in this position requires strong organizational skills, efficient prioritization of daily tasks, prompt responses to time-sensitive issues with the right level of authority and urgency. The individual should be highly self-motivated, proactive, approachable, and serve as a role model.
The preferred candidate will possess outstanding verbal and written communication abilities, the capacity to establish and maintain trusting relationships both internally and externally, critical thinking skills, and problem-solving capabilities. Maintaining high levels of integrity, professionalism, and discretion in handling confidential information is essential.
As An Administrative Assistant, You Will
As an Administrative Assistant, you will partner with the GIB Operations Teams to efficiently onboard new hires, coordinate staff meetings and events, maintain the GIBWeb-Admin page, and org chart. Additionally, you will support the Talent Director managing a complex schedule with competing priorities, arrange travel and process business expenses.
Success in this position requires strong organizational skills, efficient prioritization of daily tasks, prompt responses to time-sensitive issues with the right level of authority and urgency. The individual should be highly self-motivated, proactive, approachable, and serve as a role model.
The preferred candidate will possess outstanding verbal and written communication abilities, the capacity to establish and maintain trusting relationships both internally and externally, critical thinking skills, and problem-solving capabilities. Maintaining high levels of integrity, professionalism, and discretion in handling confidential information is essential.
As An Administrative Assistant, You Will
- Organize monthly administrative staff meetings including agenda, speakers, technology, and location details.
- Manage team communications, providing policy, procedures updates and changes.
- Update and maintain organizational charts, ensuring accuracy through regular audits.
- Oversee new hire onboarding logistics in collaboration with GIB Operations teams for smooth equipment distribution and technology access.
- Coordinate and schedule all recruiting, onboarding, training, and development sessions.
- Assist in tracking administrative exits, including supporting exit interviews with HR business partners.
- Monitor day-to-day operations and alert Director of major disruptions, gaps, and inefficiencies.
- Track and maintain admin PTO via GIBWeb calendar.
- Maintain the administrative support staff BairdWeb page, homepage, and contacts list.
- Coordinate group events such as offsites, retreats, and training sessions
- Analyze and evaluate procedures to identify areas for improvement.
- Recommend strategic improvements and implement solutions to optimize performance.
- Stay updated on industry administrative trends by engaging with internal and external communities.
- Support the Director with calendar management, scheduling calls, meetings, interviews, travel arrangements, expense processing, and document management using Teams channel.
- Undertake other assigned duties and miscellaneous projects.
- It's a role with high visibility, offering a broad perspective on banking.
- This is a distinctive chance to witness talent in action, right at the forefront.
- Compelling careers working side-by-side with the best in the business.
- Ability to work with a variety of teams and leaders, proving your ability to be flexible and highly adaptable.
- Bachelor’s degree or equivalent work experience required.
- 3 years of experience as an executive assistant or similar role with significant transferable skills.
- Strategic and analytic thinker, problem-solver and results driven.
- Ability to handle sensitive information, maintain a high degree of confidentiality, integrity, and professionalism always.
- Quick learner, with great curiosity, and ability to work independently under limited supervision.
- Must be a self-started, proactive, prompt follow through and a team player.
- Excellent interpersonal, written, and verbal communication skills.
- Advanced proficiency with MS Office Suite, Workday, Salesforce, Concur, and SharePoint.
Job Summary
JOB TYPE
Full Time
INDUSTRY
Retail
SALARY
$46k-58k (estimate)
POST DATE
06/30/2024
EXPIRATION DATE
07/31/2024
WEBSITE
homangmripon.com
HEADQUARTERS
RIPON, WI
SIZE
<25
FOUNDED
1971
CEO
LEONEL L BAIRD
REVENUE
$5M - $10M
INDUSTRY
Retail
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