Our Denver office has an excellent opportunity for an Administrative Coordinator. This is a non-exempt position providing support to the Denver Administrator by performing various administrative, human resources, recruiting, and marketing duties. This position must always maintain strict confidentiality of Firm and personnel information. This individual will report to and support the Denver Office Manager on a variety of administrative, human resources, recruiting, and marketing projects.

Responsibilities:

General

• Coordinate client billing and accounts payable functions; coordinate and provide “hands on” support for day-to-day needs regarding secretarial staff workloads.
• Maintain various recruiting, human resources, billing, and office files.
• Prepare new hire paperwork and packets, ensuring that all new hire, transfer, promotional, benefit, and status change paperwork is completed and entered into applicable databases.
• Provide support in the recruiting and hiring processes, including resume intake and database entry, coordination of interviews, background check requests, and orientation sessions.
• Compile data from human resources records and databases and create reports.
• Compile data from marketing materials and databases and create reports and related materials.
• Assist with training, including basic safety/security and HR related topics; provide facilities support, including coordination of office changes and maintenance needs.

Administrative

• Assist with coordination of office social events.
• Greet and assist clients, vendors and other visitors.
• Process vendor invoices for payment.
• Provide reception coverage as needed.
• Miscellaneous administrative duties such as creating nametags, answering phones, booking conference rooms, tracking shipments, filing, scanning, copying.

HR/Recruiting & Marketing

• Prepare new hire orientation materials.
• Input new hire information into UKG software.
• Create and maintain human resources files as appropriate.
• Enter and maintain candidate information in applicant tracking software.
• Prepare materials for interviewers and candidates.
• Coordinate on-campus interviews and make candidate travel arrangements.
• Assist with planning and implementation of the summer associate program.
• Process all expenses related to recruiting efforts and the summer program.
• Assist in posting job openings on alumni website
• Assist in tracking alumni moves
• Assist in maintaining alumni database and website
• Other duties as requested and assigned.

Requirements:

• Associate Degree with a minimum of three (3) years of administrative support experience, inclusive of billing experience and a minimum of two (2) years of related technical experience; or the equivalent combination of education and experience
• Experience in a professional services environment is beneficial.
• Proficiency in Microsoft Office Suite including Word, Outlook, Excel, and PowerPoint.
• Ability to multi-task and be detail-oriented with strong organizational skills.
• Demonstrates good judgment, tact, and flexibility under pressure in a mixed-matrix environment with many competing priorities.
• A strong client service approach and team orientation.
• Ability to work overtime when needed.
• Highly organized, detail oriented, and diligent, and must possess strong time-management skills.
• Strong interpersonal and communication skills and will show initiative, professionalism, and discretion in all matters.
• Flexibility, excellent judgment skills, and the ability to contribute to a positive, team environment are essential.

The expected annual salary for this position ranges from $70,000 – 90,000. The salary offered will be determined by a wide range of factors including but not limited to experience level, education/training, and relevant skills.