95 Office Administrative Assistant Jobs in Portland, ME
Baker Newman Noyes is Hiring an Office Administrative Assistant Near Portland, ME
About The PositionIf you're looking for a rewarding opportunity in a professional atmosphere with immense positivity, incredible talent, and exciting potential, then Baker Newman Noyes is the place for you. The Office Administrative Assistant will work closely with the facilities team and other administrative professionals to support reception and facilities activities for the assigned office. This role will be accountable for ensuring that the surrounding building environment and services meet the needs of the people working within and visiting the office. A successful candidate must possess a focus on providing exemplary client service, an ability to build and maintain professional relationships, and a strong sense of teamwork.
Competencies and Position Requirements
- Reception duties, including answering phones and transferring calls to the appropriate employees; as well as greeting and assisting employees and visitors
- Primary point of contact for visitors and guests at the Portland office, including reserving conference rooms, assisting with video conferences, and other hospitality duties as required
- Provide administrative support for client service professionals and other departments
- Executes administrative requests with limited or no supervision
- Provides exemplary customer service to all internal and external clients
- Coordinate internal and external meetings and events. This includes preparing conference rooms for client and staff meetings, food ordering and set-up, facilitating off-site events and reservations, assisting with busy season wellness events and community events, and arranging additional event logistics as needed
- Sign and accept packages, notify, and distribute mail to the appropriate employees. Facilitate outgoing mail and packages
- Oversee office supply inventory, vendors, shredding, etc.
- Stock and maintain kitchen items including coffee, paper products, dishwasher, etc.
- Maintain pleasant appearance of the office, including reception area, available hoteling workspaces, lobby, kitchen, and conference rooms
- Resolve Facilities Help Center ticket requests and submit office and building issues to the property management maintenance portal in a timely manner
- Oversee Condeco (hoteling) floorplan and workspace availability, assisting visiting and local employees with hoteling needs
- Coordinate technology assets, e.g. stocking paper, filling copy machines and printers, ordering toner, and submitting HelpDesk tickets to the IT department
- Prepare and modify client deliverables and documents including correspondence, reports, memos, letters, and emails
- Scan and process electronic documents into internal systems in a timely manner
- Additional clerical duties, as assigned, which may include assisting client service and operations professionals
- High School Diploma required; post-secondary education preferred
- Experience working in a professional office environment required
- Experience with Microsoft Office programs such as Teams, SharePoint, Word, Outlook, PowerPoint, and Excel
- Maintains a positive attitude and demonstrates good judgement
- Attention to detail and intuitiveness orientated
- Ability to maintain confidentiality
- Ability to be dependable, punctual, and have a consistent work schedule
- Ability to move equipment up to 50lbs occasionally
- Ability to perform physical work which may require remaining in a stationary position or moving through areas for periods of time
- Small amount of regional travel required
- On-Site work Monday – Friday from 8:00am – 5:00pm
- Overtime, as needed
- Supportive and collaborative culture
- 20 days paid time off, 5 sick days, 11 paid holidays
- 6-week paid parental leave
- Health, Dental, Pet, Vision, Disability and Life Insurances
- 401(k) Plan with company match
- Profit Sharing Plan
- Business-casual office environment
Job Summary
Full Time
Business Services
$47k-59k (estimate)
06/12/2024
12/07/2024
bnncpa.com
BOSTON, MA
100 - 200
1995
$10M - $50M
Business Services
Related Companies
About Baker Newman Noyes
Baker Newman Noyes is one of the nation's top 100 accounting and consulting firms with offices in Massachusetts, Maine, and New Hampshire. The firm supports a variety of clients with a special focus on banking and financial services, healthcare, manufacturing and distribution, not-for-profit, public sector entities and privately held and family-owned businesses. Baker Newman Noyes is an independent member of Baker Tilly International.
The job skills required for Office Administrative Assistant include Customer Service, Administrative Support, Microsoft Office, Attention to Detail, PowerPoint, Confidentiality, etc. Having related job skills and expertise will give you an advantage when applying to be an Office Administrative Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Office Administrative Assistant. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Office Administrative Assistant positions, which can be used as a reference in future career path planning. As an Office Administrative Assistant, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Office Administrative Assistant. You can explore the career advancement for an Office Administrative Assistant below and select your interested title to get hiring information.
If you are interested in becoming an Office Administrative Assistant, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Office Administrative Assistant for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Office Administrative Assistant job description and responsibilities
Do routine clerical and organizational tasks.
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Use computers extensively to work with spreadsheets, create presentations and reports and manage databases.
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Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
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Write letters and emails on behalf of other office staff.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Office Administrative Assistant jobs
Need several years of related work experience.
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Complete an associate or bachelor's degree.
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May require a college education or even advanced degrees.
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Step 3: View the best colleges and universities for Office Administrative Assistant.
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