We are seeking an experienced Patent Prosecution Legal Secretary to provide administrative and secretarial support for attorneys in our Intellectual Property Practice Group. Our Electrical, Mechanical & Computer Science Patent Prosecution department has an excellent opportunity for a Legal Secretary in the Seattle office. This is a non-exempt position that reports to the Office Administrator.
The successful candidate will be self-motivated, proactive, and possess strong communication skills. A commitment to client service with strong attention to detail is essential. This position will provide legal support to a legal team consisting of five (5) attorneys (all with varying workloads). The Legal Secretary will undertake a variety of administrative and clerical tasks. This position works under the supervision of an attorney and has an in-person presence of four (4) days a week with the ability to work from home one (1) day a week.
Responsibilities:

• Schedule telephone interviews between attorneys and USPTO Examiners.
• If requested by an attorney, answer telephone and gives information to callers and routes call to appropriate individual, takes messages and places outgoing calls.
• Electronically file correspondence, including emails, and other documents and records into NetDocs.
• Maintain attorneys' client contact information.
• Assist with opening and closing of client matters and prepare engagement letters.
• Review and edit billing proformas. This includes working with the assigned billing specialist to prepare client invoices, create cover letters, and send client invoices.
• Maintain and create spreadsheets to track client annual invoice totals.
• Enter attorney time into time entry system, Intapp Time.
• Draft, revise, edit and proofread documents.
• Set-up and maintain hard copy files for client matters, if requested.
• Schedule various events and meetings to include coordinating travel arrangements, reserving internal conference rooms, and reserving guest offices (across all offices).
• If requested by an attorney, maintain attorney calendar to include informal docketing and scheduling.
• Enroll attorneys in CLE courses and assist with CLE questions and recording.
• Complete annual bar dues and professional membership renewals.
• Process timely expense reimbursements through ChromeRiver.
• Back up other secretaries during planned and unplanned secretary absences.
• Other duties as requested and assigned.

Requirements:

• Associate's degree is preferred. A high school diploma or general education degree (GED) is required.
• A minimum of four (4) years' experience working as a Patent Prosecution Legal Secretary and four (4) years in a professional services environment.
• A strong knowledge of steps involved in patent prosecution from application filing to issuance of patents is essential.
• Demonstrated proficiency in Adobe Acrobat, Microsoft Office Suite including Word, Outlook and Excel as well as document management systems such as NetDocs.
• Prior experience with Intapp Time, Proforma Tracker, and ChromeRiver is a plus.
• Washington State notary is a plus.

The expected annual salary for this position ranges from $59,995.90 - $83,890.63. The salary offered will be determined by a wide range of factors including but not limited to experience level, education/training, and relevant skills.
BakerHostetler offers a comprehensive and competitive benefit program including group health, dental and vision insurance, PTO (20 days) prorated in the year of hire, paid holidays (10 days), 401(k) plan, parental leave (4 weeks, not including disability, where applicable, and accrued PTO), family care program, wellness program, life and accident insurance, and short and long-term disability.