Job Title: Administrative Assistant I

Location: Chesterbrook, PA 19087

Duration – 6 Months of Contract

Rate - $24 - $25.20

Potential for extension or to get hired on . There is always potential - with the ag industry it all depends on weather for extension of assignment and yes if things go well there is potential for full time hire

Responsibilities:

• Strong organizational skills, proactive approach, forward-thinking, and solutions-oriented mindset.
• Experience in developing procedures and controls, including new policy development and deployment (e.g., T&E, Gifts, and Entertainment).
• Developing and maintaining project plans while ensuring all deliverables are completed timely and accurately.
• Provide direct support to the Head of Platform Services on various projects, demonstrating diligent oversight on all deliverables.
• Excellent communication skills, both written and verbal.
• Strong administrative support experience, supporting senior stakeholders and general internal staff on all administrative requests.
• Manage domestic and international travel arrangements.
• Process heavy expense claims.
• Coordinate Webex (video and/or audio) meetings and perform operator assist functionality.
• Plan and coordinate logistics for internal/external events such as client roadshows, teambuilding events, staff events (on-site and off-site), internal workshop learning programs, external client meetings, and other ad-hoc event requirements.
• Manage logistics for visitors.
• Handle incoming and outgoing phone calls.
• Maintain current email distribution lists in Outlook.
• Modify and distribute departmental reports.
• Take meeting minutes for high-level financial meetings.
• Process heavy invoices and coordinate external client onboarding.
• Complete any projects or tasks as requested by management, demonstrating a strategic, flexible, and forward-thinking approach.
• Prepare reports using Excel.
• Develop and edit PowerPoint presentations for client meetings.
• Utilize several application systems, including:
• ivalua – Supplies and IT Procurement.
• My IT / SailPoint – Request management tool for IT application security activities.
• Concur – Travel scheduling and expense reporting.
• Tom Net and Clock Net – Staff attendance and work hours tracking.
• UPS – Express mail labeling and postage.
• Microsoft Outlook.
• Microsoft Office Suite, with a strong focus on Excel and report management.
• Tableau.
• Partner and coordinate with other assistants in multiple locations to ensure seamless support coverage for all Global Markets & Banking staff, including providing coverage for executives during the absence of other assistants.

Qualifications:

• Bachelor’s degree or higher, with a strong understanding of front office principles and processes for providing customer and administrative services.
• 3-5 years of proven experience as an Administrative Assistant, with a strong ability to support various levels within a financial institution.