Job Overview:

The Administrative Assistant performs a variety of complex administrative functions for the specified Division of Advanced Heart Failure. The role requires a comprehensive knowledge of Hospital as well as unit policies and procedures, the ability to make independent judgments regarding administrative issues as they arise and to deal effectively with the highest level of personnel, both internal and external to the Hospital.

Qualifications:

Required:

• High School graduate with additional business or secretarial school training or equivalent required
• Typing 50 to 65 wpm
• Computer literacy

Preferred:

• Three to five years secretarial experience at the executive level

Scheduling Requirements:

• Day Shift
• Full-Time

Essential Functions:

• Coordinates the schedule for the Executive Leader by arranging appointments, maintaining calendars, updating daily for self and Executive Leader
• Appointments are scheduled, canceled and rescheduled as needed without error
• An abbreviated schedule is prepared daily with follow-up material attached for perusal
• Back-up materials for meetings are prepared and sent in sufficient time for review and preparation prior to meetings
• Prepares PowerPoint slides to be used as presentation tools
• Organizes detailed travel arrangements for conferences, speaking engagements, seminars, and business meetings
• Secures travel arrangements, hotel accommodations, registration payments and reimbursements
• Arranges for audio visual equipment and any materials to be distributed
• Maintains individual files and expense logs for all trips taken
• Telephone duties are handled in a professional manner
• Telephones are answered within 3 to 5 rings under normal circumstances
• Messages are written clearly and delivered within ten minutes when feasible
• Calls are screened tactfully and forwarded to the appropriate party
• Arrangements are made for telephone coverage as needed,

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefits and Perks:

At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees' physical, emotional, social, and financial health.

• Paid Time Off (PTO)
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Retirement Plans
• Short & Long Term Disability
• Life & Accidental Death Insurance
• Tuition Reimbursement
• Health Care/Dependent Care Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.