POSITION SUMMARY:

The Finance department Part-time Accounts Payables Assistant will assist in researching, tracking and enhancing accounts payable and receivable data. Accounts receivables tasks include creating and updating master schedules and database for the buildings in Battery Park City, updating vendor status in accounting database, reconciling contracts against accounting database and contract control sheet, inputting adjusting entries as needed and assist payables group with day-to-day operation when required.

Essential Duties:

• Gain an understanding of invoices and revenue from residential and commercial buildings.
• Compare and reconcile AP contracts expenditures against Great Plains.
• Analyze vendors to highlight duplicate vendors.
• Analyze Invoice Log against Vendor Check Register, investigation discrepancies, and adjust entry to prepare it for Prompt Pay analysis.
• Ensure W9s are updated for all active vendors, ensure their tax classification are updated in the accounting software.
• Create, update, analyze and graph:
  • Monthly and historical revenue reports
  • Periodic delinquency report
  • Periodic interest rate reports
• Work with the Finance Team on other assignments as needed.

Education and Experience:

• Excellent organizational and communication skills
• Be reliable and punctual
• Strong interest in learning on the job
• Work well both independently and with others

Competencies:

• Analytical Thinking 
• Financial Acumen 
• Problem Solving 
• Risk Management and Assessment 

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.