Job Title: Administrative Assistant

Job Location:Crystal Lake, IL

Hourly Range: $20 - $25 per hour

Job Overview:

At Baxter & Woodman, both seasoned professionals and recent graduates find more than a job; they uncover a long-lasting, fulfilling career with a distinguished leader in technology and innovation. Our work environment is extraordinary and being honored as one of the 2024 Zweig Best Firms to Work For exemplifies our appreciation and respect for our dedicated staff.

Baxter and Woodman, Inc. has an exciting opportunity for a talented and enthusiastic individual to become a vital part of our dynamic, multi-state team. We are seeking an Administrative Assistant to join our Administrative Team in our Crystal Lake office. This position is responsible for supporting and coordinating administration duties and office procedures. The role of the Administrative Assistant is to create and maintain a positive work environment in their local office. As an Administrative Assistant, you will not only be the face of our company for your assigned location but also an integral member of a diverse and collaborative team spread across multiple states. The Administrative Assistant is responsible for maintaining the day-to-day organization of our Corporate office, making office supplies arrangements, greeting visitors, and providing general administrative support to our Illinois region. If you're passionate about providing exceptional service, thrive in a fast-paced environment, and enjoy being part of a supportive team, we invite you to join us!

Responsibilities:

• Serve as front desk reception and answer company phones.
• Provide support and hospitality to visitors.
• Process incoming and outgoing mail and packages.
• Work with Facilities to maintain office conditions and necessary repairs.
• Coordinate supplies and refreshments for corporate office.
• Assist the Administrative Department Manager.
• Prepare industry project manuals and reports.
• Coordinate legal contracts/agreements.
• Implement Baxter & Woodman’s procedures.
• Assist business support groups with regional operations.
• Plan in-house and off-site activities, like celebrations and conferences.
• Prepare project correspondence.
• Create and modify PowerPoint, Word, and Excel documents.
• Coordinate supplies for projects, company meetings, or training events.
• Deliver proposals and other client documentation, when necessary.
• Other tasks and duties, as assigned.

Requirements:

• Associate’s degree preferred.
• 5 years of administrative experience.
• Skilled in Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe Acrobat.
• Excellent communication skills, with the ability to communicate effectively with all levels of the organization.
• Strong organizational skills, with the ability to multi-task and prioritize effectively.
• Travel between offices in your region when necessary, with personal vehicle.
• Attention to detail, accuracy, and problem solving.
• Civil Engineering industry experience a plus.
• Paralegal or legal assistance experience a plus.

Join Our Team! - At our organization, we prioritize the holistic well-being of our employees through a comprehensive range of benefits. This commitment is evident in our healthcare offerings, including medical, dental, and vision plans, alongside an Employee Assistance Program and dedicated benefit advisors for personalized support. Financial well-being is enhanced through our financial planning program, life and disability insurance, tax savings plans, and coverage for accidents, cancer, and critical illnesses. Balancing work and life, we provide generous paid time off, paid holidays, and parental leave. Additionally, we lead the industry by offering 401k plans, supported by expert financial advisors, and an Employee Stock Ownership program, ensuring our employees are not just part of a workplace but a thriving, supportive community dedicated to their well-being, financial security, and happiness.

Baxter & Woodman is an equal opportunity - affirmative action – M/F/Vet/Disability employer.