There is a job vacancy in the BAY COUNTY CLERKS OFFICE

JOB TITLE: Elections Coordinator

RATE OF PAY: $50,065.60/yearly entry - $57,512.20/yearly after three years (PB06)

Application Procedure: Apply online at www.baycounty-mi.gov

JOB POSTING END DATE: July 8, 2024.

Full-time position (40 hours per week) with benefits as provided for within the BCAMPS agreement, although union membership is voluntary.

Benefits include, but not limited to:

HEALTH, DENTAL & VISION INSURANCE

LIFE INSURANCE

PAID VACATION

PAID HOLIDAYS

PAID SICK DAYS

PAID PERSONAL DAYS

PAID PARENTAL LEAVE

PAID BEREAVEMENT

PENSION

FLEX SPEND ACCOUNT

*Bay County is a qualifying employer for Public Service Loan Forgiveness (PSLF)

GENERAL SUMMARY: Under the supervision of the County Clerk is responsible for all facets of voter education, election preparation, records management and filings, the monitoring the County’s elections and overseeing related activities including training precinct inspectors and programming and testing ballots for all elections. Performs other administrative duties in support of the Clerk’s Office. Must be able to work prolonged hours during election activities and may be required to attend meetings/trainings outside of normal business hours.

ESSSENTIAL FUNCTIONS:

1. Oversees day-to-day elections operations to include, ordering supplies, using voting equipment, ballot programming and printing, testing ballots, preparation of forms, training materials, reimbursement claims, post-election audits, and handling of Election Coordinating Committee meetings for in-county school and library districts.

2. Assists in developing programs by reviewing forms and documents for compliance with operational policies and procedures.

3. Provides technical assistance with on-line computer systems and software.

4. Coordinates election activities with other departments such as forwarding voter registrations, ballot requests, absentee ballot applications, and absentee ballots to local clerks. Oversees the tabulation of election results, compilation of election returns, and the preparation of the election returns for certification.

5. Reviews, monitors, verifies petition signatures and prepares receipts for candidate filings, campaign finance filings and other documents.

6. Assists citizens, candidates, and other interested parties with questions and concerns regarding the election process and related department operations.

7. Serves as a lead to staff for elections to include assigning and monitoring work and providing direction.

8. Trains precinct inspectors and other members of the public involved with the election process regarding election operations and standards.

9. Stays informed with legislative bills and election law changes.

10. Updates the elections web pages as needed.

11. Coordinates the County board of canvassers meetings. Prepares board agendas, packets, and minutes of the board and the election commission.

12. Conducts research and coordinates the freedom of information (FOIA) requests of the election division.

13. Consistent and punctual attendance is an essential function of this position.

14. All other duties as assigned.

The above statements are intended to describe the general nature and level of work being performed by people assigned this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.

MINIMUM QUALIFICATIONS:

Bachelor’s degree in related field required. Experience working in a clerk’s office and election administration. May consider alternative combination of formal education and work experience. Must have or be able to obtain the following certification within 12 months: Notary Public and Certified Election Official. Must have thorough knowledge of the principles and practices of election terminology, processes, procedures, and all election activities. Advanced technological skills including but not limited to Microsoft Suite applications. Excellent written and oral communication skills required. Michigan Vehicles Operator’s License required. Testing may be required.

Physical: This position requires sitting, being mobile, bending and/or standing for significant periods of time. Additional requirements include the ability to move objects according to the following weight and frequency: Generally, 20-50 pounds of force up to one third of the time.

AN EQUAL OPPORTUNITY EMPLOYER

“Bay County is an equal opportunity employer. It is the policy of Bay County and its departments to pursue equal employment opportunity regardless of height, weight, political or religious affiliations, race, color, sex, disability, familial status, sexual orientation, gender identity, national origin, or other protected classification set forth by law in our relationship with applicants for employment, employees of the department, and the public.”

F.L.S.A.: Non-Exempt

Job Type: Full-time

Pay: $50,065.60 - $57,512.20 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person